Accounts Officer

Wesley Methodist School Penang (International); George Town; On-site; MYR 48,000 - 72,000; Full time

Job summary

Wesley Methodist School Penang (International) in Jelutong, Penang, seeks an Accounts Officer – Accounts Receivable to manage student accounts receivable, invoicing, aging, and collections. You will interact with parents and internal teams to ensure accurate fee processing in line with school policies.

The role requires a diploma/degree in finance or related fields, at least 3 years’ experience, and strong Excel/Word skills.

Qualifications

• Possess minimum Diploma / Advanced / Higher / Graduate Diploma or Bachelor’s Degree in Finance, Accountancy or a related field.
• Minimum 3 years' experience in accounts receivable or a related finance function.
• Hands-on experience in e-invoicing.
• Excellent command of English, spoken and written.

Responsibilities

• Manage accounts receivable in accordance with policies, procedures and approved guidelines, including the processing of e-invoices.
• Monitor student accounts and aging, follow up on overdue fees, maintain records of collection activities, and escalate issues to the Finance Manager.
• Communicate professionally with parents, guardians, internal departments and other stakeholders on accounts receivable and student fee-related matters by phone, message, email and in person.
• Present fee adjustments, credit notes, refunds and other account adjustments to the Finance Manager, in accordance with school policies and approval requirements.
• Perform month-end and year-end closing activities, including journal vouchers, aging reports, and reconciliations for management review and audit.
• Perform regular banking and submit related reports and supporting documents accurately and on time.
• Assist with ad-hoc finance and office support tasks as assigned.

Skills

Numerical skills

Analytical skills

English proficiency

Team player

Integrity

Discretion

Self-motivated

Education

Diploma/Advanced/Higher/Graduate Diploma or Bachelor’s Degree in Finance/Accountancy

Tools

Excel

Word

Job description

About the role

Wesley Methodist School Penang (International) is seeking an enthusiastic and dedicated Accounts Officer - Accounts Receivable to join our school community in Jelutong, Penang. The Accounts Officer – Accounts Receivable shall manage the school's student accounts receivable cycle, from invoicing and monitoring outstanding fees through payment allocation, customer account reconciliation, collection and reporting.

Key Duties & Responsibilities

• Manage accounts receivable in accordance with policies, procedures and approved guidelines, including the processing of e-invoices.
• Monitor student accounts and aging, follow up on overdue fees, maintain appropriate records of collection activities, and elevate exceptions, unresolved or sensitive cases to the Finance Manager.
• Communicate professionally with parents, guardians, internal departments and other stakeholders on accounts receivable and student fee‑related matters by phone, message, email and in person.
• Present fee adjustments, credit notes, refunds and other account adjustments to the Finance Manager, in accordance with school policies, procedures and established approval requirements.
• Perform month‑end and year‑end closing activities, including the preparation of journal vouchers, aging reports, collection reports, customer account reconciliations and data analysis for management review and audit.
• Perform regular banking and submit the related reports and supporting documents accurately and on time.
• Assist with ad‑hoc finance and office support tasks as assigned.

Job and Person Specification

Essential Specification (Must-have)

• Possess minimum Diploma / Advanced / Higher / Graduate Diploma or Bachelor’s Degree in Finance, Accountancy or a related field.
• Minimum 3 years' experience in accounts receivable or a related finance function.
• Hands‑on experience in e‑invoicing.
• Strong numerical and analytical skills, with a high level of attention to detail and accuracy.
• Excellent command of English, spoken and written.
• Proficient in Microsoft Excel and Word.
• Own transport and able to travel for work‑related matters when required.
• Strong integrity, high personal work ethics and a team player.
• Discreet and professional when handling confidential information and sensitive fee discussions, with the tact and firmness to hold difficult conversations.
• Service‑oriented and courteous when dealing with parents, guardians and other stakeholders.
• Self‑motivated and conscientious, taking initiative without needing close supervision.

Desirable Specification (Added advantage)

• Experience in an education institution.

Safeguarding Commitment

The Methodist Council of Education and Wesley Methodist School are committed to safeguarding and promoting the welfare and safety of our students and expects all staff members to share this commitment.

About Us

At Wesley Methodist School (WMS), we are committed to building up each child into a responsible, purposeful individual and citizen equipped with the aptitudes to succeed and adapt in a rapidly changing world through Methodist Education:

A – Academic excellence with affordability

C – Character building with Christian values – God Centeredness; Respect for Life; Integrity; Excellence with Humility

E – Extra‑curricular achievements, aiming to provide extensive exposure to arts, science, sports, and team building; also, to develop the learners’ leadership skills and to have the responsibilities for community services.