Accounts Executive

Pestec International Berhad; Petaling Jaya; On-site; MYR 60,000 - 90,000; Full time

Job summary

Pestec International Berhad in Kuala Lumpur is seeking an Accounts Executive to join our Bukit Damansara office. This full-time role covers end-to-end AP/AR processes, invoice management, payments, billing, and tax compliance to keep accurate financial records.

You will handle vendor statements, reconciliations, cash book entries, and liaison with internal stakeholders to ensure timely, accurate financial operations. Prior experience in accounting software and Excel is expected.

Qualifications

• Bachelor's degree in Finance, Accounting, or a related field.
• Proficiency in accounting software and Microsoft Office Suite, particularly Excel.
• Strong organizational skills and attention to detail for accurate financial records.
• Effective verbal and written communication for interacting with vendors and stakeholders.
• Able to start immediately or within a short period.

Responsibilities

• Invoice Processing: create vendor codes, verify and record invoices, match to POs and receipts.
• Payment Management: schedule payments, maintain vendor relationships, minimize late fees.
• Record Keeping: maintain records of transactions, vendor profiles, payment histories, tax docs.
• Reconciliation: reconcile vendor statements and AP reports, resolve discrepancies.
• Communication: handle vendor inquiries and resolve payment/invoice issues.
• AR Billing: generate and verify sales invoices, debit/credit notes, monthly statements.
• Cash Book Management: maintain cashbook records, remittances, bank transfers.
• Tax Compliance & Filing: assist in filing direct and indirect taxes (e.g., WHT, SST) and payments.
• Perform other duties as assigned by supervisor.

Skills

Excel proficiency

Accounting software

Attention to detail

Verbal communication

Written communication

Immediate start

Education

Bachelor's degree in Finance/Accounting

Tools

Accounting software

Job description

We are seeking a Accounts Executive to join our team at Bukit Damansara office in Kuala Lumpur. This is a full-time position that plays a crucial role in managing our financial obligations and maintaining accurate records of company expenditures. As an Accounts Executive, you will be responsible for end-to-end AP/AR operations, including invoice processing, payments, billing, reconciliations, cash management, and tax compliance to ensure efficient and accurate financial operations.

What you’ll be doing

• Invoice Processing: Responsible for vendor code creation, verifying, processing, and recording invoices to ensure they match purchase orders and receipts, prevent duplicate or unauthorized payments.
• Payment Management: Ensure timely payments to vendors by scheduling payments, maintaining positive vendor relationships, and minimizing late fees.
• Record Keeping: Maintaining accurate records of all financial transactions, including vendor profiles, payment histories, and tax documentation for audits and compliance.
• Reconciliation: Reconcile vendor statements and accounts payable reports to ensure accuracy and resolve discrepancies in a timely manner.
• Communication: Handle inquiries from vendors regarding payments and resolve any issues related to invoices or payments, ensuring effective communication and relationship management.
• AR Billing: Generate and verify sales invoices, debit and credit notes for external and internal parties, and distribute monthly statements of accounts.
• Cash Book Management: Manage and maintain comprehensive cashbook records within the system, ensuring accurate recording of remittances, payments, bank transfers, and other financial transactions.
• Tax Compliance & Filing: Assist in filing direct and indirect tax returns (e.g., WHT, SST) and process payments to LHDN.
• Perform all other duties and job responsibilities assigned by your superior.

What we’re looking for

• Bachelor's degree in Finance, Accounting, or a related field is typically required. Relevant experience in accounts payable or finance is preferred.
• Proficiency in accounting software and Microsoft Office Suite, particularly Excel, is essential for managing financial data and reports.
• Strong organizational skills and attention to detail are critical for ensuring accuracy in financial records and transactions.
• Effective verbal and written communication skills are necessary for interacting with vendors and internal stakeholders.
• Able to start immediate or within short period is an added advantage.