Accounts Executive

NEXTGREEN PULP & PAPER SDN. BHD.; Kuala Lumpur; On-site; MYR 48,000 - 60,000; Full time

Job summary

Nextgreen Pulp & Paper SDN. BHD. seeks an Accounts Executive to ensure accurate processing of invoices, purchase orders and receiving notes. You will post into the accounting system and handle debit/credit notes with approvals from the HOD, along with supplier reconciliations.

You will also generate customer invoices, statements, and manage collections while ensuring compliance with tax and accounting standards. Proficiency in Excel and ERP systems is essential; bilingual skills are preferred.

Qualifications

• Minimum 2-3 years accounting experience.
• Bachelor’s Degree in Accounting or equivalent.
• Knowledge in accounting & taxation.
• Proficiency in Microsoft Excel (Pivot, V-Lookup).
• Knowledge in AutoCount / Microsoft Dynamics 365 is an added advantage.
• Good command of English and Bahasa Malaysia; Mandarin an added advantage.

Responsibilities

• Match the purchase invoice, PO, and receiving note; validate purchases.
• Process and post purchase invoices into accounting system.
• Process debit/credit notes; obtain HOD approval and post entries.
• Perform monthly supplier reconciliations and creditor aging reports.
• Generate and send customer invoices; process customer debit/credit notes.
• Prepare and send monthly statements; reconcile customer payments.

Skills

Accounts Payable

Accounts Receivable

General Ledger

Excel

Taxation

Education

Bachelor’s Degree in Accounting

Tools

AutoCount

Microsoft Dynamics 365

Job description

Match the purchase invoice, purchase order and receiving note to validate the details of purchases.

Ensure the ivoice is being approved by respective HOD.

Post the purchase invoice into accounting system.

Process debit note/credit note from supplier (variance due to pricing)

Match the debit note/credit note with existing invoice to validate the pricing variance.

Ensure the debit note/credit note is being approved by respective HOD.

Post the debit note into accounting system.

Process credit note from supplier (returned goods)

Match the credit note with existing invoice to validate the details of goods returned.

Ensure the credit note is being approved by respective HOD.

Post the credit note into accounting system.

Perform monthly reconciliation with supplier’s statement.

Generate creditor aging listing and prepare payment for due invoices.

Submit payables listing to assistant manager for cash flow projection purpose.

Process payment to supplier according to credit term granted.

Prepare payment voucher and obtain approval according to authority matrix.

Upload payments to online banking system, obtain online banking approval/prepare cheque and obtain cheque signatories.

Email supplier once online payment transmitted/inform supplier to collect cheque when cheque is ready.

Process staff expenses claim

Check the nature of spending in the staff claim form against the supported bills/receipts (originals) to ensure the amount and purpose of purchase is relevant and accurate.

Ensure the staff claim form is duly approved by respective HOD.

Prepare payment voucher and obtain approval according to authority matrix.

Accounts Receivable (AR)

Generate sales invoice to customer

Issue sales invoice based on sales order issued by Sales & Marketing department which supported by customer’s purchase order and delivery order that has been acknowledged by the customer.

Generate debit note/credit note to customer (variance due to pricing)

Issue debit note/credit note to customer for over/under billing supported with relevant documents justifying the variances.

Obtain HOD approval on the credit note and release to customer.

Generate credit note to customer (returned goods)

Ensure warehouse verified the goods returned and performed receiving of goods with Goods Returned Note.

Verify warehouse Goods Return Note and match to customer return order.

Issue credit note to customer if everything is in order.

Obtain HOD approval on the credit note and release to customer.

Prepare and send out monthly statement of accounts to customer.

Upon payment made by customer, match the customer payment advice with outstanding invoice in system and issue official receipt to customer.

Generate debtor aging listing and monitor the outstanding balance is align with credit terms and credit limit granted.

Follow up with customer for outstanding invoices and send out reminders to customer for overdue invoices.

Others

Keep proper filling and labelling on all accounting documents.

Ad-hoc duties assigned by superior.

Job Requirements

Minimum 2 - 3 years of relevant accounting experience.

Bachelor’s Degree in Accounting or partial professional certificate such as CAT/ACCA or equivalent.

Knowledge in accounting & taxation.

Proficiency in Microsoft Office especially Microsoft Excel (Pivot, V-Lookup) & Word.

Knowledge in AutoCount / Microsoft Dynamics 365 will be an added advantage.

Good command of written & spoken in English and Bahasa Malaysia. Mandarin will be an added advantage.

Manufacturing, Transport & Logistics 51-100 employees

Nextgreen Global Berhad ("Nextgreen"), a public listed company on the Main Market of Bursa Malaysia, through its subsidiary companies is principally involved in printing and publishing, manufacturing of pulp & paper, construction and property development businesses.

As our business diversification, Nextgreen Group has in 2015 ventured into a new sustainable business avenue that involved the processing and manufacturing of renewable pulp and paper products.

Green Technology Park (GTP) is a new sustainable development integrated with green technologies covering 410 acres in Pahang. It was conceptualised and put forward by Nextgreen to revolutionise the printing industry by providing a new source of eco-friendly and sustainable pulp and paper. The ultimate goal is to achieve a ‘Green Economy’ with sustainable industries providing ‘Zero Waste’ solutions.

What can I earn as an Accounts Executive