Account Payable Assistant (Trade Claim)

Randstad Malaysia; Kuala Lumpur; On-site; MYR 50,000 - 73,000; Full time

Job summary

Randstad Malaysia is seeking a Finance Operations professional to monitor trade spend, process invoices, validate commercial claims, and coordinate payments. You will work closely with Sales, Commercial and Finance to ensure accuracy and timely settlements.

The role requires 1–3 years in trade claims or related finance operations and a Bachelor’s degree in accounting, finance, or business administration. Prior SAP experience is preferred.

Qualifications

• Bachelor's degree in accounting, Finance, Business Administration, or related field.
• 1-3 years of experience in trade claims, accounts payable, finance operations, or commercial finance (preferred).
• Experience in trade claims, accounts payable, finance operations, or commercial finance (preferred).

Responsibilities

• Perform monthly analysis of actual trade spend against approved budgets and plans.
• Ensure trade spend data is accurate, complete, and updated in SAP and trade spend management systems.
• Validate and reconcile invoices and claims, ensuring alignment with records and approval matrices.
• Coordinate with Accounts Payable to ensure timely payment and audit trails.
• Conduct monthly SOA reconciliations with customers, distributors, or vendors.
• Assist with internal/external audits and ad-hoc reports as required.

Skills

trade claims

fmcg

Education

Bachelor's degree in accounting, Finance, Business Administration, or related field

Tools

SAP

Job description

About the company

FMCG

About the job

1. Trade Spend Monitoring and Analysis

• Perform monthly analysis of actual trade spend against approved budgets and plans.
• Ensure trade spend data is accurate, complete, and updated in SAP and trade spend management systems.
• Ensure trade spend is properly accrued and recognized in the correct accounting period. Identify and highlight variances, or potential overspending to management and commercial teams.

2. Invoice Processing and Control

• Ensure all trade-related invoices are captured accurately and on a timely basis in SAP.
• Validate invoice details including amount, vendor, promotion reference, and billing period.
• Regularly check and reconcile SAP aging with trade spend management records to ensure alignment.
• Follow up on missing, delayed, or incorrect invoices with vendors and internal teams.

3. Commercial Claim Validation

• Review and validate all trade and commercial claims to ensure they are valid, accurate, and TTA compliant.
• Ensure all supporting documents are complete, accurate, and properly approved according to the COA approval matrix.
• Detect discrepancies, duplicate claims, or non-compliant submissions.
• Communicate and resolve claim disputes or inconsistencies with relevant stakeholders in a timely and professional manner.
• Maintain proper documentation audit trail for all claims

4. Payment Coordination and Submission

• Consolidate validated and approved claims/invoices for submission to Accounts Payable (AP).
• Ensure payment requests are accurate, complete, and compliant with payment terms.
• Coordinate closely with AP to ensure timely payment execution and resolution of payment-related issues and audit trails for all claims processed.

5. Statement of Account (SOA) Reconciliation

• Perform monthly SOA reconciliations with customers, distributors, or vendors.
• Investigate, explain, and resolve differences between company records and external statements.
• Ensure reconciliations are completed accurately, on time, and well documented.

6. Others

• Support internal and external audits by providing required documentation and explanations.
• Prepare ad-hoc reports or analysis related to trade claims, spend, or reconciliations when required.
• Work collaboratively with Sales, Commercial and Finance.

About the manager/team

Reports to Trade Claim Team Lead

Experience

2 years

Skills

trade claims, fmcg

Qualifications

Bachelor's degree in accounting, Finance, Business Administration, or related field.

1-3 years of experience in trade claims, accounts payable, finance operations, or commercial finance (preferred).

Education

Bachelor Degree