Account Executive (AP)

Ichia Technologies Malaysia Sdn. Bhd.; Kulim; On-site; MYR 42,000 - 78,000; Full time

Job summary

Ichia Technologies Malaysia Sdn. Bhd. is seeking a detail-oriented Accounts Payable Executive to manage supplier invoicing, payment processing and reconciliations within the Finance team.

The ideal candidate holds a diploma or degree in accounting, has over 2 years of AP or general accounting experience, and is proficient in Excel. Mandarin/Chinese communication with suppliers is required or advantageous. You will support month-end close, maintain records, and ensure compliance with internal

Qualifications

• Diploma or Degree in Accounting, Finance, or a related field.
• >2 years of relevant experience in accounts payable or general accounting.
• Good understanding of basic accounting principles and accounts payable processes.
• Experience with accounting software such as AutoCount, SAP, Oracle, or equivalents.
• Proficient in Microsoft Excel and Microsoft Office applications.
• Proficiency in Mandarin/Chinese, both written and spoken, is required.
• Ability to communicate in Mandarin/Chinese with suppliers, customers, or internal stakeholders is an advantage.
• Good attention to detail with strong numerical and analytical skills.
• Able to work independently and meet deadlines.
• Good communication and interpersonal skills.

Responsibilities

• Process and verify supplier invoices and payment documents.
• Match invoices with purchase orders and related documents.
• Code invoices and post expenses to correct accounts and cost centres.
• Prepare payment vouchers and schedules for approval.
• Process supplier payments according to terms and procedures.
• Maintain supplier accounts and perform reconciliations.
• Assist with month-end and year-end closing activities.

Skills

Mandarin proficiency

Attention to detail

Communication skills

Numerical/analytical skills

Education

Diploma/ Degree in Accounting or Finance

Tools

AutoCount

SAP

Oracle

MS Excel

Job description

We are looking for a detail-oriented and responsible Account Executive (Accounts Payable) to join our Finance & Accounting team. The successful candidate will be responsible for managing the company's accounts payable functions, ensuring accurate and timely processing of invoices, payments, reconciliations, and financial records in accordance with company policies and accounting standards.

Key Responsibilities

Accounts Payable

Process and verify supplier invoices, credit notes, debit notes, and payment documents accurately and promptly.

Ensure invoices are properly matched with purchase orders, delivery orders, goods received notes, and supporting documents where applicable.

Perform invoice coding and ensure expenses are posted to the correct accounts and cost centres.

Prepare payment vouchers and payment schedules for management approval.

Process supplier payments according to agreed payment terms and company procedures.

Monitor outstanding invoices and ensure timely settlement of accounts payable.

Review & Maintain accurate supplier accounts and records.

Perform regular supplier statement reconciliations, intercompany transaction and resolve discrepancies.

Perform monthly reconciliation of accounts payable balances and related general ledger accounts.

Assist with month-end and year-end closing activities.

Ensure proper recording of accruals, prepayments, and other relevant accounting entries.

Assist in preparing schedules and supporting documents for audits.

Maintain proper filing and documentation of accounting records.

Internal Controls & Compliance

Ensure all payment transactions comply with company policies, approval procedures, and internal controls.

Verify supporting documents before processing invoices and payments.

Assist in maintaining proper documentation for audit and tax purposes.

Identify and highlight unusual transactions, discrepancies, or potential payment issues to the accounting leadership

Reporting & Administrative Duties

Prepare accounts payable reports and aging reports as when required.

Monitor supplier balances and payment commitments.

Respond to supplier queries regarding invoices, payments, and account balances.

Liaise with Procurement, Operations, Warehouse, and other departments to resolve invoice and payment-related issues.

Assist the Finance team with other accounting and administrative duties as assigned.

Requirements

Diploma or Degree in Accounting, Finance, or a related field.

>2 years of relevant experience in accounts payable or general accounting.

Good understanding of basic accounting principles and accounts payable processes

Experience with accounting software such as AutoCount, SAP, Oracle, or equivalent is an advantage.

Proficient in Microsoft Excel and Microsoft Office applications.

Proficiency in Mandarin/Chinese, both written and spoken, is required.

Ability to communicate in Mandarin/Chinese with suppliers, customers, or internal stakeholders is an advantage.

Good attention to detail with strong numerical and analytical skills.

Able to work independently and meet deadlines.

Good communication and interpersonal skills.

Responsible, organised, trustworthy, and able to handle confidential financial information.

What can I earn as an Accounts Payable Executive