ACCOUNT ASSISTANT

PERFECT BUILDILITY SDN BHD; Malacca City; On-site; MYR 33,000 - 61,000; Full time

Benefits offered by this job

Competitive remuneration

Professional development and training

Collaborative team environment

Work-life balance

Inclusive workplace

Job summary

PERFECT BUILDILITY SDN BHD is seeking a detail-oriented accounts professional to manage project costing, supplier payments, and contract monitoring on construction sites in Malaysia. The role involves tracking expenses, processing invoices, and ensuring compliance with insurance and tax obligations while coordinating with site supervisors and clients.

The ideal candidate has 1–3 years of bookkeeping experience in building or manufacturing environments, along with a Diploma/Associate degree in

Qualifications

• 1–3 years of bookkeeping or accounts experience in construction, building or manufacturing.
• Diploma/Associate degree in Accounting, Finance, or related field.
• Familiarity with retention sums, variation orders, progress claims, POs and bills of quantities.

Responsibilities

• Project Job Costing: track, allocate, and record expenses to sites or projects.
• Subcontractor & Supplier Management: process invoices and variations.
• Progress Billing & Contract Monitoring: prepare milestone billings and retention payments.
• Compliance Tracking: maintain subcontractor files and insurances before payments.
• Site Expense & Material Tracking: review receipts and reconcile site expenses.
• Payroll & Timesheet Management: collect and verify hours for on-site workers.

Skills

Retention sums

Variation orders

Progress claims

Purchase orders

Bills of quantities

Microsoft Excel

SQL Accounting ERP

Communication

Negotiation

Education

Diploma/Associate degree in Accounting/Finance/Business Administration

Tools

Microsoft Excel

SQL Financial Accounting ERP

Job description

About us PERFECT BUILDILITY SDN BHD is a forward-thinking organisation committed to delivering excellence in our industry. We pride ourselves on fostering a supportive workplace culture where our team members can develop their skills and advance their careers. We value integrity, precision and collaborative teamwork, and we are dedicated to supporting our employees' professional growth and wellbeing.

Core Responsibilities

Project Job Costing: Track, allocate, and record all expenses, material receipts, and labor costs directly to specific renovation sites or construction projects. This helps project managers monitor real-time profit margins against initial estimates.

Subcontractor & Supplier Management: Process supplier invoices, verify delivery dockets against materials received on-site, and manage progressive payment claims or variations requested by subcontractors.

Progress Billing & Contract Monitoring: Assist with preparing milestone billings, deposit invoices, and final retentions for clients based on contract stages (e.g., framing completed, lock-up stage, final handover).

Compliance Tracking: Maintain up-to-date files on subcontractor documents. This includes verifying public liability insurance, workers' compensation certificates, and local subcontractor tax obligations before processing payments.

Site Expense & Material Tracking: Review receipts and reconcile credit cards used by site supervisors for urgent material buyouts or tool replacements.

Payroll & Timesheet Management: Collect, verify, and input regular and overtime hours for on-site trade workers, casual labor, and carpenters.

Specialized Skills & Requirements

Industry Terms: Familiarity with concepts like retention sums, variation orders, progress claims, purchase orders (POs), and bills of quantities.

Software Competency: Experience with standard tools like Microsoft Excel, SQL Financial Accounting [ERP]

Communication: Ability to follow up effectively with tough suppliers, site supervisors working in the field, and final clients regarding unpaid installation milestones.

Education: Diploma, Associate degree, or equivalent certification in Accounting, Finance, Business Administration, or a related field.

Experience: 1–3 years of bookkeeping or accounts experience, ideally within a building, trade, construction, or manufacturing ecosystem.

Industry Knowledge: Understanding of core builder dynamics, including variation orders, milestone retentions, purchase orders (POs), and bills of quantities.

• Industry Terms: Familiarity with concepts like retention sums, variation orders, progress claims, purchase orders (POs), and bills of quantities.
• Software Competency: Experience with standard tools like Microsoft Excel, SQL Financial Accounting [ERP]
• Communication: Ability to follow up effectively with tough suppliers, site supervisors working in the field, and final clients regarding unpaid installation milestones.
• Technical Skills: Proficiency in Microsoft Excel (VLOOKUPs, pivot tables) and standard cloud accounting engines (e.g., ERP, SQL Financial Accounting, SQL payroll system).
• Soft Skills: Strong negotiation and follow-up communication capabilities to interact confidently with construction crews, site foremen, and external vendors.

What we offer We are committed to supporting our employees and providing a rewarding work environment. We offer competitive remuneration, opportunities for professional development and training to enhance your accounting skills. We foster a collaborative team atmosphere where your contributions are valued and recognised. We also provide a supportive workplace that encourages work-life balance, and we are committed to creating an inclusive environment where all employees feel welcome and respected.