Account and Admin Assistant

Inovar; Selangor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading firm in Malaysia seeks an organized and detail-oriented individual to assist with daily bookkeeping, manage office administration, and coordinate communication among teams. Responsibilities include data entry, financial record keeping, HR support, and handling inquiries. The ideal candidate should possess bookkeeping experience and strong administrative skills, contributing to efficient operations in a dynamic environment.

Qualifications

• Experience with bookkeeping tasks and financial record management.
• Proficiency in general office administration and HR support.
• Strong communication skills for coordination with internal and external parties.

Responsibilities

• Assist with daily bookkeeping tasks, including data entry and updating financial records.
• Manage general office administration such as filing, record-keeping, and correspondence.
• Serve as a point of contact for internal teams, vendors, and external partners.

Job description

Assist with daily bookkeeping tasks, including data entry and updating financial records.

Handle accounts receivable and accounts payable activities (invoice issuance, payment tracking, bill processing).

Prepare bank reconciliation, expense reports, and petty cash records.

Assist in monthly closing processes and preparation of basic financial & analysis reports.

Ensure accuracy, completeness, and proper documentation of all financial transactions.

Administrative Support

Manage general office administration such as filing, record-keeping, and correspondence.

Maintain inventory of office supplies and coordinate procurement as needed.

Support HR tasks including employee onboarding, leave tracking, and document management.

Coordinate meetings, appointments, and travel arrangements.

Assist in preparing presentations, reports, and other office documents.

Coordination & Communication

Serve as a point of contact for internal teams, vendors, and external partners.

Handle general inquiries and redirect them to the appropriate departments.

Support management with ad-hoc administrative or operational tasks.