ACCOUNT AND ADMIN ASSISTANT

Kelana Mahkota Management Corporation; Petaling Jaya; On-site; MYR 45,000 - 67,000; Full time

Job summary

Kelana Mahkota Management Corporation is seeking an accounting professional to manage full-set accounts, reconciliations and budgeting. The role requires attention to detail and strong control on GL, AP and AR processes.

You will post entries in SAGE UBS, handle payroll calculations and ensure timely monthly pay slips, while supporting HR admin and recruitment activities. Fluency in English and Bahasa Malaysia is essential.

Qualifications

• Must have at least Diploma or Degree in Accounting or equivalent.
• 1–2 years of related work experience.
• Proficient in English and Bahasa Malaysia.
• Proficient in Microsoft Office and Excel.
• Knowledge of SAGE UBS is an advantage.
• Able to multitask, with strong responsibility and discipline.

Responsibilities

• Maintain full set of accounts and prepare financial reports, reconciliations, budgets and cash flow analyses.
• Post accounting entries accurately to SAGE UBS.
• Oversee day-to-day accounting operations and general ledger controls.
• Handle accounts payable/receivable and internal controls.
• Monitor cash balances and assist monthly cash flow planning.
• Liaise with bankers, lawyers, auditors, tax agents and ISO bodies.
• Prepare bank, debtors and creditors reconciliations and analyses.
• Process staff claims and verify validity of claims.
• Travel occasionally for banking duties as required.
• Manage petty cash and staff reimbursements.
• Handle HR admin tasks: attendance, leave, etc.
• Assist recruitment, postings and interview arrangements.
• Issue appointment letters, confirmations and resignations as needed.
• Prepare payroll calculations and PCB distributions; issue pay slips monthly.
• Coordinate with building management on training needs and programs.
• Be a team player, proactive, able to learn and follow instructions.
• Work independently and maintain proper documentation.

Skills

Microsoft Office

Excel

Multitasking

Analytical skills

Education

Diploma or Degree in Accounting

Tools

SAGE UBS

Job description

1. Maintain and handle financial and accounting functions that include full set of account and prepare various financial/accounting reports, reconciliation, data variance analysis, budgeting, balance sheet management, cash flow management.

2. Ensure all accounting entries are posted correctly to the SAGE UBS ACCOUNTING system.

3. Manage day to day accounting operation activities.

4. Ensure proper controls with regards to General Ledger, Accounts Payables and Receivables.

5. Monitor cash and bank balances, ensuring cash requirements are met and monthly cash flow planning.

6. Liaise with external parties such as bankers, lawyers, external auditors, tax and ISO

7. Prepare bank, debtors and creditors reconciliation and analysis.

8. Process claims, check and verify the validity of staff claims.

9. To travel occasionally for banking duties purpose such as bank-in cheques or works of similar nature.

10. Handle petty cash & staff reimbursement.

11. To handle HR administrative works (eg. Recording, maintaining attendance, annual leave and etc)

12. To handle recruitment, create job posting and arrange for interview, etc.

13. To issue/handle appointment letter, confirmation and resignation matters, etc.

14. To create, calculation of wages & salaries and PCB for all staff and distribute pay-slips by monthly.

15. Coordinate with building managers to identify training needs and develop training programs to enhance employee skills.

16. Must be a team player with initiative, willing to learn and able to take any instruction.

17. Self-motivated and able to work independently.

18. Responsible for the documentations and filing arrangement.

B. JOB REQUIREMENTS

1. Candidates must possess at least Diploma or Degree in Accounting or equivalent.

2. At least 1-2 years of working experience in the related field is required.

3. Required language(s) : English and Bahasa Malaysia.

4. Required skill(s) : Microsoft Office, Excell, etc

5. Knowledge in accounting system such as SAGE UBS will be an advantange.

6. Able to perform multitasking, good management and skills with a strong sense of responsibility, commitment and discipline.

7. Possess a positive attitude, able to work independently, and good analytical skills.

8. Own transportation.