5544 - Associate Specialist, Procurement - Indirect

NTT Global Data Centers; Sepang; On-site; MYR 42,000 - 78,000; Full time

Job summary

NTT Global Data Centers in Malaysia seeks an Associate Specialist, Procurement – Indirect to support requisition-to-po and supplier onboarding, ensuring compliance with procurement policies and efficient P2P processes.

You will assist in RFx events for low-to-medium complexity purchases, maintain vendor master data, and provide first-line support to stakeholders. The role also contributes to spend reporting, cycle time monitoring, and continuous improvement initiatives.

Qualifications

• Understanding of indirect procurement processes and requisition-to-PO workflows.
• Hands-on experience with procurement platforms such as SAP Ariba or Coupa.
• Familiarity with MSAs, SOWs and compliance requirements.

Responsibilities

• Process requisitions to purchase orders and ensure compliant buying channels.
• Coordinate supplier onboarding including tax docs and ESG/DEI questionnaires.
• Support RFx events and total cost of ownership analyses.
• Maintain supplier master data and catalog content with accuracy.
• Provide first-line user support for P2P, catalogs and invoicing.
• Monitor spend, cycle times and compliance; assist in reporting.

Skills

R2P Processing

RFx Support

Vendor Master Data

Policy Compliance

Stakeholder Support

Spend Analytics

Continuous Improvement

SaaS Procurement

ESG/DEI Awareness

Data Privacy

Education

Bachelor’s degree (Commerce/Business/Supply Chain/Finance or equivalent)

Tools

SAP Ariba

Coupa

MSA/SOW Understanding

Job description

Make an impact at NTT Global Data Centers

Join NTT Global Data Centers and be part of a team that drives innovation and sustainability in the digital world. With over 150 data centers across more than 20 countries globally, we offer unparalleled opportunities to work on cutting-edge technology and transformative projects. Experience a collaborative, innovative, and inclusive workplace where your ideas are valued, and your growth is supported.

Your role at a glance

The Associate Specialist, Procurement – Indirect supports the procurement team in managing indirect spend categories such as IT, professional services, marketing, and facilities. This role is responsible for executing transactional sourcing activities, processing requisitions and purchase orders, coordinating supplier onboarding, and ensuring compliance with procurement policies and approval workflows. The incumbent will assist in RFx events for low-to-medium complexity purchases, maintain accurate vendor and catalog data, and provide first-line support to stakeholders on P2P processes. Additionally, the role contributes to spend reporting, cycle time monitoring, and continuous improvement initiatives to enhance efficiency and cost-effectiveness.

What we are looking for

KEY RESPONSIBILITIES

• Requisition-to-PO Processing (R2P)
• Validate requisitions: cost centers, GL codes, budget availability, and buying channels (catalog vs. non-catalog).
• Convert approved requisitions into clean, compliant Purchase Orders (POs); monitor confirmations and delivery dates.
• Resolve PO issues (quantity, price mismatches, missing receipts) with users and suppliers.
• Tactical Sourcing & RFx Support
• Run 3-quote competitive events for low-to-medium spend buys per threshold policy.
• Prepare RFQ packs: requirements, delivery terms, SLAs, evaluation criteria; consolidate responses.
• Conduct total cost of ownership (TCO) comparisons; recommend preferred supplier(s) for approval.
• Support spot buys and small, non-complex renewals (e.g., SaaS seats, licenses) under guidance.
• Supplier Enablement & Master Data
• Coordinate supplier onboarding : tax docs, banking details, code of conduct, ESG/DEI questionnaires.
• Maintain accurate vendor master data , catalog content, pricing updates.
• Track supplier compliance: insurance certificates, data privacy/security docs, signed agreements.
• Contract & Policy Compliance
• Ensure purchases adhere to Procurement Policy , DoA (Delegation of Authority), and Spend Thresholds.
• Route standard contracts to Legal; manage redlines via the contract repository; track expiries.
• Log policy deviations and obtain required approvals.
• Stakeholder Support & Ticket Handling
• Act as first-line support for end users on P2P, catalogs, GRNs, and invoicing.
• Monitor and resolve procurement tickets and workflow exceptions within SLA.
• Provide quick reference guides and FAQs to improve adoption and reduce errors.
• Spend & Performance Analytics
• Maintain dashboards: cycle times , savings , compliance (off-contract %, no-PO invoices).
• Prepare weekly/monthly report packs for category teams and finance.
• Identify low-value recurring buys suitable for cataloging or blanket POs.
• Continuous Improvement
• Propose process streamlining (forms, templates, auto-approvals, catalog expansions).
• Participate in policy refreshes, tool enhancements, and training rollouts.

KNOWLEDGE & ATTRIBUTES

• Understanding of indirect procurement processes, requisition-to-PO workflows, and tactical sourcing.
• Hands-on experience with procurement platforms such as SAP Ariba, Coupa, or equivalent for requisition, PO creation, and catalog management.
• Familiarity with standard agreements (MSAs, SOWs) and compliance requirements.
• Ability to maintain accurate vendor master data and catalog content.
• Proficiency in Excel (pivot tables, lookups, conditional formatting) for spend analysis and performance dashboards.
• High accuracy in data entry and compliance checks.
• Ability to resolve PO discrepancies and workflow exceptions promptly.
• Clear and professional interaction with internal teams and suppliers.
• Adherence to procurement policies, Delegation of Authority (DoA), and audit requirements.
• Willingness to identify and suggest process enhancements.
• Exposure to SaaS/software procurement and renewals.
• Awareness of ESG/DEI supplier compliance requirements.
• Basic understanding of data privacy and security standards in supplier onboarding.

ACADEMIC QUALIFICATIONS & CERTIFICATIONS

• Outline the minimum education required an incumbent must have to perform the work.
• Be sure to mark preferences clearly.

REQUIRED EXPERIENCE

• Education: Bachelor’s degree (Commerce, Business, Supply Chain, Finance or equivalent).
• Experience: 1–3 years in procurement/P2P/AP/operations; internship experience considered.
• Certifications (preferred): CIPS Level 2–3, or equivalent foundational procurement coursework.

PHYSICAL REQUIREMENTS

• Frequently move about inside and outside of data center / facility
• Remain stationary for long periods of time.
• Ascend / Descend a ladder and perform duties atop a raised platform.
• Position self in small spaces.
• Operate computer, peripherals, and other office equipment.
• Perform work during US business hours and time zones.

Work conditions & other requirements

• Work onsite at a data center location if required.
• Exposure to varying temperatures and loud noises.
• Exposure to outdoor weather conditions.
• Travel required 10% of time.
• Perform work from a remote location with stable internet connection.

Who we are

As the third largest data center provider, we operate over 150 data centers in more than 20 countries and regions. We understand that every business – large and small – has its own unique needs and goals. We offer local-to-global data center expertise, aligned with our connected platform of AI-ready data centers to create solutions that enable our clients to seamlessly scale their digital businesses, anywhere and anytime.