5544 - Associate Specialist, Procurement - Indirect

NTT Global Data Centers CBJ1 Sdn. Bhd.; Selangor; On-site; MYR 67,000 - 123,000; Full time

Job summary

NTT Global Data Centres is seeking an Associate Specialist, Procurement – Indirect to support the procurement team across IT, professional services, marketing and facilities. You will execute transactional sourcing, process requisitions and POs, and help onboard suppliers.

You will contribute to spend reporting, supplier data accuracy, and continuous improvement, while ensuring policy compliance and timely support to stakeholders in a dynamic data-centre environment.

Qualifications

• Bachelor’s degree in commerce, business, supply chain, or finance required.
• 1–3 years in procurement/P2P/AP/operations; internship counts.
• CIPS Level 2–3 preferred.
• Experience with SAP Ariba or Coupa is a plus.

Responsibilities

• Process requisitions and convert to purchase orders, ensure compliance.
• Support RFx activities for low-to-medium spend; prepare RFQ packs.
• Coordinate supplier onboarding and vendor master data maintenance.
• Ensure policy compliance and DoA thresholds; assist in contract routing.
• Provide first-line support on P2P, catalogs, GRNs, and invoicing.
• Maintain spend analytics dashboards and reporting.

Skills

Indirect procurement knowledge

SAP Ariba

Coupa

Excel (pivot, lookups)

Data accuracy

Vendor master data management

SaaS procurement

Stakeholder communication

Education

Bachelor's degree in Commerce/Business/Supply Chain/Finance

CIPS Level 2-3 or equivalent

Tools

SAP Ariba

Coupa

Job description

Make an impact at NTT Global Data Centers Join NTT Global Data Centres and be part of a team that drives innovation and sustainability in the digital world. With over 150 data centres across more than 20 countries globally, we offer unparalleled opportunities to work on cutting‑edge technology and transformative projects. Experience a collaborative, innovative, and inclusive workplace where your ideas are valued, and your growth is supported.

Your role at a glance

The Associate Specialist, Procurement – Indirect supports the procurement team in managing indirect spend categories such as IT, professional services, marketing, and facilities. This role is responsible for executing transactional sourcing activities, processing requisitions and purchase orders, coordinating supplier onboarding, and ensuring compliance with procurement policies and approval workflows. The incumbent will assist in RFx events for low‑to‑medium complexity purchases, maintain accurate vendor and catalog data, and provide first‑line support to stakeholders on P2P processes. Additionally, the role contributes to spend reporting, cycle time monitoring, and continuous improvement initiatives to enhance efficiency and cost‑effectiveness.

What we are looking for

KEY RESPONSIBILITIES

• Requisition‑to‑PO Processing (R2P) Validate requisitions: cost centres, GL codes, budget availability, and buying channels (catalog vs non‑catalog). Convert approved requisitions into clean, compliant Purchase Orders (POs); monitor confirmations and delivery dates. Resolve PO issues (quantity, price mismatches, missing receipts) with users and suppliers.
• Tactical Sourcing & RFx Support Run 3‑quote competitive events for low‑to‑medium spend buys per threshold policy. Prepare RFQ packs: requirements, delivery terms, SLAs, evaluation criteria; consolidate responses. Conduct total cost of ownership (TCO) comparisons; recommend preferred supplier(s) for approval. Support spot buys and small, non‑complex renewals (e.g., SaaS seats, licences) under guidance.
• Supplier Enablement & Master Data Coordinate supplier onboarding: tax docs, banking details, code of conduct, ESG/DEI questionnaires. Maintain accurate vendor master data, catalog content, pricing updates. Track supplier compliance: insurance certificates, data privacy/security docs, signed agreements.
• Contract & Policy Compliance Ensure purchases adhere to Procurement Policy, DoA (Delegation of Authority), and Spend Thresholds. Route standard contracts to Legal; manage redlines via the contract repository; track expiries. Log policy deviations and obtain required approvals.
• Stakeholder Support & Ticket Handling Act as first‑line support for end users on P2P, catalogs, GRNs, and invoicing. Monitor and resolve procurement tickets and workflow exceptions within SLA. Provide quick reference guides and FAQs to improve adoption and reduce errors.
• Spend & Performance Analytics Maintain dashboards: cycle times, savings, compliance (off‑contract %, no‑PO invoices). Prepare weekly/monthly report packs for category teams and finance. Identify low‑value recurring buys suitable for cataloging or blanket POs.
• Continuous Improvement Propose process streamlining (forms, templates, auto‑approvals, catalog expansions). Participate in policy refreshes, tool enhancements, and training rollouts.

KNOWLEDGE & ATTRIBUTES

• Understanding of indirect procurement processes, requisition‑to‑PO workflows, and tactical sourcing.
• Hands‑on experience with procurement platforms such as SAP Ariba, Coupa, or equivalent for requisition, PO creation, and catalog management.
• Familiarity with standard agreements (MSAs, SOWs) and compliance requirements.
• Ability to maintain accurate vendor master data and catalog content.
• Proficiency in Excel (pivot tables, lookups, conditional formatting) for spend analysis and performance dashboards.
• High accuracy in data entry and compliance checks.
• Ability to resolve PO discrepancies and workflow exceptions promptly.
• Clear and professional interaction with internal teams and suppliers.
• Adherence to procurement policies, Delegation of Authority (DoA), and audit requirements.
• Willingness to identify and suggest process enhancements.
• Exposure to SaaS/software procurement and renewals.
• Awareness of ESG/DEI supplier compliance requirements.
• Basic understanding of data privacy and security standards in supplier onboarding.

ACADEMIC QUALIFICATIONS & CERTIFICATIONS

• Education: Bachelor’s degree (Commerce, Business, Supply Chain, Finance or equivalent).
• Experience: 1–3 years in procurement/P2P/AP/operations; internship experience considered.
• Certifications (preferred): CIPS Level 2–3, or equivalent foundational procurement coursework.

PHYSICAL REQUIREMENTS

• Frequently move about inside and outside of data centre / facility.
• Remain stationary for long periods of time.
• Ascend / Descend a ladder and perform duties atop a raised platform.
• Position self in small spaces.
• Operate computer, peripherals, and other office equipment.
• Perform work during US business hours and time zones.

WORK CONDITIONS & OTHER REQUIREMENTS

• Work onsite at a data centre location if required.
• Exposure to varying temperatures and loud noises.
• Exposure to outdoor weather conditions.
• Travel required 10% of time.
• Perform work from a remote location with stable internet connection.

Who we are

As the third largest data centre provider, we operate over 150 data centres in more than 20 countries and regions. We understand that every business – large and small – has its own unique needs and goals. We offer local‑to‑global data centre expertise, aligned with our connected platform of AI‑ready data centres to create solutions that enable our clients to seamlessly scale their digital businesses, anywhere and anywhere. Data centres are the foundation of the digital world and at NTT Global Data Centres, we are one of the largest providers across the globe. We offer a wide variety of exciting and challenging careers that deliver opportunities to shape our ever‑changing world. Our diverse, inspiring workforce is the heart and soul of our company, providing the best experience for our clients every day. By bringing together our global capabilities and local expertise, we help our clients achieve their goals, anywhere in the world. Together, we can accomplish the extraordinary and work to create a more sustainable world with rewarding benefits for everyone – clients, employees, investors, partners, and communities.