University & Venue Operations Specialist

WorldStrides; Mérida; On-site; MXN 360,000 - 540,000; Full time

Benefits offered by this job

PTO 25 days to start

Flexible work schedule (on-site andhyb

Paid parental leave

Health, dental, and vision coverage

EAP

Job summary

WorldStrides in Mérida, Mexico, seeks an University & Venue Operations Coordinator to manage the administrative and operational lifecycle of university and venue partnerships. You will own repeatable workflows for contracts, housing, invoicing, and space assignments, collaborating with venue partners and internal teams to keep records accurate and on schedule.

You'll coordinate across departments, track deadlines, and resolve routine issues while escalating complex matters to the Manager,

Qualifications

• Two or more years of experience in operations coordination, event support, hospitality, university administration, project coordination, or related field.
• Bachelor’s degree or equivalent experience preferred.
• Strong written and verbal communication in English; Spanish fluency required for local employment.

Responsibilities

• Maintain master university and venue tracker with contracts, renewal dates, deposits, amendments, and milestones.
• Prepare contract-routing materials and collect supporting documentation for approvals.
• Track certificates of insurance, tax forms, and vendor documentation.
• Maintain venue files in shared systems and ensure documents are accessible to stakeholders.
• Identify missing information and impending deadlines; resolve routine gaps and escalate exceptions.

Skills

Operations coordination

Time management

Communication skills

Spanish fluency

Cross-cultural collaboration

Data-driven mindset

Microsoft Office

Education

Bachelor's degree in Business Administration, Hospitality, Event Management, Communications, Finance, or related field

Equivalent relevant experience considered

Tools

Smartsheet

SharePoint

CRM platforms

Invoice systems

Contract-management tools

Job description

WorldStrides in Mérida, Mexico, seeks an University & Venue Operations Coordinator to manage the administrative and operational lifecycle of university and venue partnerships. You will own repeatable workflows for contracts, housing, invoicing, and space assignments, collaborating with venue partners and internal teams to keep records accurate and on schedule.

You'll coordinate across departments, track deadlines, and resolve routine issues while escalating complex matters to the Manager,