Senior Office & Operations Administrator

Empresa Confidencial; Nuevo León; Presencial; MXN 223.000 - 357.000; Jornada completa

Descripción de la vacante

Empresa Confidencial in Nuevo León seeks a highly organized Corporate Office Administrator to oversee and coordinate a broad range of administrative activities that support daily site operations.

You will manage purchasing, vendor onboarding, invoicing, budgeting support, and data records while communicating with leadership, employees, and external partners, ensuring accuracy and compliance.

Formación

• Bachelor's degree in Business Administration, Management, or related field.
• Minimum of 5 years of relevant experience in administrative operations, office management, or a similar role.
• Strong knowledge of administrative processes, including purchasing, vendor management, expense tracking, and budget administration.
• Experience coordinating cross-functional activities and supporting leadership teams.
• Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint.
• Experience using Canva or similar communication and design tools.
• Strong organizational, analytical, and problem-solving skills.
• Excellent interpersonal and communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proactive mindset with a strong sense of ownership and accountability.

Responsabilidades

• Coordinate and perform a variety of administrative services to ensure efficient site operations and support business objectives.
• Manage administrative processes, including purchase orders, supplier onboarding, invoice processing, and vendor payments.
• Monitor and track operating expenses, support budget planning, and ensure adherence to approved budgets.
• Prepare reports, presentations, communications, manuals, correspondence, and other documentation required by management.
• Maintain and review data entry and records management systems to ensure accuracy and data integrity.
• Support site communications, including employee updates, event announcements, reminders, emergency notifications, and other organizational communications.
• Coordinate employee engagement activities, recognition programs, community involvement initiatives, and corporate social responsibility events.
• Collaborate with third-party service providers to support facility-related activities, maintaining awareness of basic safety, security, and environmental requirements.
• Manage and report headcount metrics and other administrative performance indicators.
• Lead and support continuous improvement and efficiency projects across administrative functions.
• Ensure compliance with organizational policies, procedures, and administrative standards.
• Provide direct support and communication to site leadership and senior management.
• Maintain flexibility to respond to urgent business needs outside regular working hours when required.

Conocimientos

Organizational skills

Communication

Multitasking

Problem solving

Analytical skills

Interpersonal skills

Cross-functional coordination

Proactive mindset

Ownership & accountability

Educación

Bachelor's degree in Business Administration, Management, or related field

Herramientas

Microsoft Office

Canva

Excel

PowerPoint

Descripción del empleo

Empresa Confidencial in Nuevo León seeks a highly organized Corporate Office Administrator to oversee and coordinate a broad range of administrative activities that support daily site operations.

You will manage purchasing, vendor onboarding, invoicing, budgeting support, and data records while communicating with leadership, employees, and external partners, ensuring accuracy and compliance.