Senior EA & PMO Coordinator for the President (On-site)

Viterbit; Región Centro; On-site; MXN 420,000 - 660,000; Full time

Benefits offered by this job

Life insurance

Accident insurance

Wellness benefits

Personal development opportunities

Job summary

Viterbit is seeking a high-level Executive Assistant to support a senior business leader involved in multiple corporate, institutional and international initiatives. This confidential search combines traditional executive assistance with project coordination and technology focus.

The role emphasizes discretion, ownership and follow-through, managing a complex agenda, international travel and PMO-style coordination to turn conversations into execution.

Qualifications

• 5+ years of experience supporting C-Level executives or senior leaders.
• Strong experience managing complex calendars and international travel.
• PMO mindset: prioritize, owners, deadlines and deliverables; ensure tasks are completed.

Responsibilities

• Manage a complex executive calendar and gatekeeping with sound judgment.
• Track initiatives, deadlines, owners and actions to completion.
• Coordinate executive office activities, minutes and follow-up systems.
• Plan travel, itineraries, documentation and meetings worldwide.
• Leverage productivity, project-management and AI tools to improve follow-up.
• Interact professionally with executives, clients, partners and teams with confidentiality.

Skills

Executive support

Calendar management

Stakeholder coordination

PMO mindset

English - Advanced (C1)

Tools

PMO tools

Job description

Viterbit is seeking a high-level Executive Assistant to support a senior business leader involved in multiple corporate, institutional and international initiatives. This confidential search combines traditional executive assistance with project coordination and technology focus.

The role emphasizes discretion, ownership and follow-through, managing a complex agenda, international travel and PMO-style coordination to turn conversations into execution.