Remote Production Operations Coordinator (AI-Driven)

Somewhere; Xico; Remote; MXN 417,000 - 667,000; Full time

Job summary

Somewhere is seeking a Production Coordinator to support our Production team across 30+ video and audio projects for entertainment brands and Fortune 500 companies. You will own administrative workflows, maintain production documentation, and help streamline processes with better tools and AI.

Remote work from international time zones is supported. Candidates bring 2+ years in production or operations, excellent organization, and fluency with Google Workspace and collaboration platforms.

Qualifications

• 2+ years of experience in production, coordination, project administration, or operations support; TV/film, media, entertainment, podcasting, or creative environment.
• Strong written and verbal communication skills; ability to draft clear, professional communications.
• Proficiency with Google Workspace and project management/database tools such as Airtable, Monday.com, Asana, or similar.

Responsibilities

• Provide administrative and operational support to the Production Department and Production Managers across active projects.
• Serve as the central intake point for recurring Production requests related to tools, access, storage, project setup, licensing, and other administrative needs; route and track requests through a consistent process.
• Facilitate internal meetings and attend client meetings as needed; capture notes, track action items, and draft follow-up communications.
• Manage the Production inbox and provide fill-in administrative support for Production Managers as needed.
• Maintain the company's portfolio of work on our website, including project trailers, social content, credits, and accolades.
• Maintain an up-to-date archive of top-performing content and samples for the sales team to leverage in pitch materials and sizzle reels.
• Coordinate guest, client, and recurring project meetings for assigned projects.
• Research and book recording studios; coordinate host/guest kits and release waivers as needed.
• Support publishing workflows and QA processes to help ensure assets are delivered accurately and on schedule.
• Own administrative setup and onboarding for new projects, including creating project folders, Airtable records, kickoff deck and production schedule templates.
• Ensure project information is accurate and up to date across production systems.
• Coordinate Production Staffing Request forms and Contractor Request forms for assigned projects.
• Complete project wrap, archival, and other administrative closeout tasks.
• Support other project-specific administrative needs, research, and special projects as needed.

Skills

Organizational skills

Communication skills

Google Workspace

Tools

Airtable

Monday.com

Slack

Dropbox

Google Drive

Job description

Somewhere is seeking a Production Coordinator to support our Production team across 30+ video and audio projects for entertainment brands and Fortune 500 companies. You will own administrative workflows, maintain production documentation, and help streamline processes with better tools and AI.

Remote work from international time zones is supported. Candidates bring 2+ years in production or operations, excellent organization, and fluency with Google Workspace and collaboration platforms.