Regional Events & Administration Officer

IPPF Americas and The Caribbean Region; México; Presencial; MXN 279.000 - 377.000; Jornada completa

Descripción de la vacante

IPPF Americas and The Caribbean Regional Office is seeking an organized Administrator to support events logistics and general office operations. You will coordinate travel, manage purchase orders, arrange venues, and help prepare meetings for senior leadership and affiliates.

The role involves working with Member Associations and external suppliers, ensuring compliance with IPPF policies, and maintaining rolling calendars, minutes, and reimbursement processing.

Formación

• Bachelor's degree or equivalent in Business Administration, Event/Hospitality Management, Communications, Office Administration or related field.
• Minimum 2–3 years' relevant experience in events/conference logistics and administrative/office support, including coordinating travel and managing supplier relationships (hotels, travel agencies).
• Fluent Spanish and strong working English (B2).

Responsabilidades

• Manage the logistics of events organised by the office, including negotiating contracts with hotels and catering.
• Create purchase orders for processing and reconcile corporate card expenses.
• Coordinate travel arrangements and support senior leadership meetings.
• Provide logistic information to participants and process travel reimbursements.
• Support signing and preparation of contracts with consultants as needed.
• Maintain rolling calendar and ensure minutes are circulated.

Conocimientos

Event planning

Travel coordination

Office administration

Multi-tasking

Excel

Office 365

Communication

Educación

Bachelor's degree or equivalent in Business Administration/Related field

Herramientas

MailChimp

ERP

Descripción del empleo

IPPF Americas and The Caribbean Regional Office is seeking an organized Administrator to support events logistics and general office operations. You will coordinate travel, manage purchase orders, arrange venues, and help prepare meetings for senior leadership and affiliates.

The role involves working with Member Associations and external suppliers, ensuring compliance with IPPF policies, and maintaining rolling calendars, minutes, and reimbursement processing.