Real Estate Executive Assistant

1840 & Company; Pachuca; Remote; MXN 304,000 - 330,000; Part time

Job summary

1840 & Company is seeking a part-time, off-shore Executive Assistant to provide administrative and executive support across the company. The Executive Assistant will serve as a company-wide resource, supporting the Founder and other team members as assigned.

The role involves managing emails, calendars, schedules, meetings, and travel logistics, as well as coordinating projects, monitoring timelines and deliverables, and preparing reports and financial analytics.

Qualifications

• 3+ years of experience in executive assistance or related role.
• Advanced English proficiency with excellent written and verbal communication.
• Previous experience in real estate industry or investment company.
• Experience with financial analysis and financial models.
• Familiarity with commercial real estate transactions (duediligence, escrow, title).
• Ability to work U.S.-aligned hours with overlap with Pacific Time.

Responsibilities

• Support Founder and team with emails, calendars, meetings and travel logistics.
• Coordinate projects, monitor timelines and deliverables, organize company information.
• Prepare reports, presentations, financial analytics and models.
• Maintain spreadsheets and tracking tools; deliver clear, concise briefings.

Skills

Technical Writing

Decision Making under Uncertainty

Project Management

Document Preparation

CRM Management

Planning

Problem Solving

Analytical Skills

Attention to Detail

Tools

CoStar

Monday.com

Microsoft Office

Google Workspace

Job description

About the Job

We are looking for a part-time, off-shore Executive Assistant to provide administrative and executive support across the company. The Executive Assistant will serve as a company-wide resource, supporting the Founder and other team members as assigned. This role involves managing emails, calendars, schedules, meetings, and travel logistics, as well as coordinating projects, monitoring timelines and deliverables, organizing company information, and supporting day-to-day administrative and operational activities. The role also includes working with business and financial information, compiling deal-related data, maintaining spreadsheets and tracking tools, and preparing reports, presentations, financial analytics, models, and briefings as assigned. The ideal candidate is highly organized, detail-oriented, proactive, and comfortable working independently with limited structure. This person should be able to manage multiple priorities, anticipate potential issues, communicate clearly, and follow assignments through to completion. As the business evolves, responsibilities may adapt to support new workflows and priorities across the company.

Job Details

• Employment Type: Part-Time Contractor
• Department: Administration
• Job Level: Senior
• Experience: 3 Years
• Qualification:
• Experience using CoStar or other commercial real estate platforms.
• Experience with Monday.com or similar project management platforms.
• Experience supporting real estate investment, property management, or commercial real estate transactions.
• Experience preparing or working with financial models and real estate investment data.
• General Skills: Technical Writing, Decision-Making under Uncertainty, Project Management, Document Preparation, Technology Adoption, CRM Management
• Soft Skills: Planning, Problem Solving, Analytical Skills, Attention to Detail, Data Management , Decision Making, Ownership Mindset , Patience, Communication, Flexibility, Agile Mindset, Positive Attitude, Team Collaboration, Strategic Thinking, Organizational Skills, Relationship Building, Multitasking, Active Listening
• Additional Skills: Research and information synthesis, Proactive problem-solving and anticipation Responsibilities - 3+ years of experience in executive assistance, administrative support, or a related role supporting multiple individuals. - Advanced English proficiency, with excellent written and verbal communication skills. - Previous experience in the real estate industry is required, preferably supporting real estate professionals or an investment company. - Experience with financial analysis is required, including working with financial information, spreadsheets, reports, and/or financial models. - Familiarity with commercial real estate transactions and concepts such as due diligence, escrow, title insurance, and property management reporting. - Ability to work U.S.-aligned hours, with required overlap with Pacific Time (PT). - Highly organized and detail-oriented, with strong attention to accuracy. - Demonstrated intellectual curiosity, sound judgment, and the ability to quickly learn unfamiliar business processes. - Proven ability to work independently and productively without extensive day-to-day supervision. - Strong sense of urgency, responsiveness, and follow-through. - Comfortable managing multiple priorities and workstreams simultaneously. - Strong problem-solving skills and the ability to anticipate potential issues and identify solutions. - Ability to handle confidential company and business information with discretion. - Entrepreneurial mindset and willingness to take on a wide range of responsibilities as business needs evolve. - Proficiency with Microsoft Office Suite. - Proficiency with Google Workspace, including Google Drive, Google Sheets, Google Docs, Gmail, and Google Calendar.
• Pay: Hourly, $ 12.00 – 13.00
• Benefits: Additional Requirements
• Tech Requirements: Windows
• Language: English
• About the Company 1840 & Company is a global organization focused on delivering innovative business solutions that help companies grow, scale, and succeed. Operating in over 150 countries, we support organizations through a range of workforce, operational, and business services designed to drive efficiency and long-term success.