Payroll Specialist

Roquette Group; Santiago de Querétaro; On-site; MXN 420,000 - 620,000; Full time

Job summary

Roquette Group in Querétaro, México, seeks a Payroll Specialist to drive end-to-end US payroll and provide backup for Mexico and Canada, ensuring compliance and timely payments.

You will manage payroll inputs, perform calculations, post-payroll reporting, tax payments, and liaise with external payroll providers and internal finance teams to maintain accurate payroll data across entities.

Qualifications

• Bachelor's degree in HR, Finance, Accounting or related field.
• 6–8 years of payroll operations experience, including US payroll in a multi-entity environment.
• Strong knowledge of US federal, state and local payroll, tax and employment rules.
• Experience with payroll systems and time management tools (CloudPay, ADP or ADP Celergo).
• Fluent English and Spanish are mandatory.
• Excel and Microsoft Office proficiency.
• Limited business trips (0–10%).

Responsibilities

• Prepare payroll calendar for each entity and respect cut-off dates.
• Collect, check and process payroll inputs from HR, managers, and time tools.
• Perform payroll calculations, reconciliations and validations.
• Process new hires, changes and terminations including final settlements.
• Prepare tax payments and payroll reports per US requirements.
• Provide payroll data and reconciliations with finance.
• Support Mexico and Canada payroll as backup where needed.
• Answer payroll queries with confidentiality and escalation as needed.

Skills

US payroll expertise

Payroll systems

Excel

Bilingual English/Spanish

Education

Bachelor's degree in HR, Finance, or Accounting

Tools

CloudPay

ADP/ADP Celergo

Job description

The Payroll Specialist will execute and control the end-to-end US payroll cycle, from collecting and validating payroll inputs to post-payroll reporting, tax payments, accounting entries and audit support. The role ensures employees are paid accurately and on time in compliance with applicable US federal, state and local requirements. The Specialist will also provide secondary payroll support for Mexico and Canada. This individual will contribute strongly to the resilience and continuity of payroll services across North America.

This position is located in Querétaro, México.

Key accountabilities

• Manage payroll input variables: collect and validate time and attendance, bonuses, allowances and deductions, ensuring data accuracy and completeness prior to payroll processing.
• Execute US payroll operations: run trial payrolls, gross-to-net calculations, reconciliations and payroll validation across the legal entities in scope
• Manage the end-to-end payroll lifecycle: including post-payroll activities such as reporting, tax and social security payments, accounting entries and audit support.
• Handle payroll queries: support employees and managers on payslips, deductions and statutory elements, ensuring appropriate escalation of sensitive cases.
• Coordinate with external payroll providers and local finance teams: where payroll responsibilities are shared or outsourced, ensuring timely data exchanges and quality of outputs.
• Payroll system harmonization: propose improvements to payroll systems and processes across the countries in scope.
• Support Mexico and Canada payroll: maintain country-specific knowledge and provide secondary operational and backup support to secure continuity of service.
• Guarantee compliance and confidentiality: comply with local labour laws and statutory payroll obligations, maintain strict payroll data confidentiality and ensure auditability, particularly in evolving or partially integrated processes.

Main responsibilities

Payroll and Time Operations – US

• Prepare and follow the payroll calendar for each legal entity in scope, respecting cut-off dates and payment deadlines.
• Collect, check and process payroll inputs from HR, managers, time management tools and other sources.
• Perform payroll calculations, reconciliations and controls before validation, and investigate and correct discrepancies.
• Process new hires, changes and terminations in payroll, including final settlements, in coordination with the Employee Life Cycle team.
• Prepare statutory declarations, tax payments and payroll reports in line with applicable US federal, state and local requirements.
• Produce payroll accounting entries and support reconciliations with finance.

Secondary payroll support – Mexico and Canada

• Develop and maintain working knowledge of Mexican and Canadian payroll rules, entities, calendars and tools through training and knowledge transfer.
• Support Mexico and Canada payroll processing and provide backup during absences, peak periods or service disruptions, in coordination with the respective payroll owners.
• Support country-specific payroll controls, statutory reporting and compliance activities in Mexico and Canada.

Employee support and stakeholder coordination

• Answer payroll queries from employees and managers in a timely, clear and confidential manner, escalating sensitive cases as appropriate.
• Coordinate with the Americas’ payroll team, local HR, finance and external payroll providers to ensure smooth and reliable payroll delivery.
• Work closely with the People Operations center to ensure accurate data flows between HR systems, payroll tools and finance systems.

Process, documentation and continuous improvement

• Document payroll procedures, controls and desk instructions to support knowledge transfer and backup coverage.
• Contribute to audits and internal controls by maintaining complete and traceable payroll records.
• Identify and propose improvements to simplify, standardize and harmonize payroll processes across entities and countries.

Candidate profile

• Payroll foundations: Hands‑on experience in US payroll operations, with a good understanding of the payroll lifecycle in both in‑house and outsourced models; exposure to Mexico or Canada payroll is an advantage.
• Rigor and accuracy: Strong attention to detail, sense of deadlines and discipline in controls, reconciliations and documentation.
• Systems and data orientation: Comfortable working with multiple payroll systems and time management tools, and with data flows between HR, payroll and finance systems.
• Adaptability: Ability to operate in low‑maturity, evolving and non‑standardized environments with multiple entities, tools and providers.
• Learning agility: Willingness and ability to develop knowledge of Mexico and Canada payroll rules and grow in a multi‑country payroll role.
• Service mindset: Clear, respectful and confidential communication with employees, managers and stakeholders across HR, finance and external vendors.
• International orientation: Comfortable reporting to a team based in another country and working across time zones and cultures.

Required experience and qualifications

• Bachelor's degree in HR, Finance, Accounting or a related field.
• 6–8 years of experience in payroll operations, including hands‑on US payroll experience, ideally in a multi‑entity environment.
• Good knowledge of US federal, state and local payroll, employment and tax requirements; exposure to Mexico or Canada payroll is an advantage.
• Experience with payroll systems and time management tools; exposure to CloudPay, ADP or ADP Celergo is an advantage.
• Exposure to shared services environments or to a payroll transition, is a plus.
• Good proficiency in Excel and Microsoft Office.
• Fluent English and Spanish are mandatory.
• Business trips: limited (0–10%).

AAP/EEO Statement

Roquette is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law. “AAP, EEO, Drug‑Free Workplace”

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Roquette is proud to be a global company where you can find personal and professional growth through multiple diverse experiences.

Roquette strives to create a dynamic workforce while remaining firmly committed to equal opportunity by complying with EEO laws.

As we continue to grow, Roquette understands that to be successful we must always be inclusive in our approach.

To find out more about our products, values and sustainable development ambitions visit us at www.roquette.com and at www.sustainability.roquette.com