Junior Administrative Analyst (secretary) - Mexico City

Integration Consulting; Ciudad de México; Sur place; MXN 180 000 - 280 000; Plein temps

Résumé du poste

Integration Consulting in Mexico City is seeking an Administrative Analyst to support corporate/administrative and facilities needs. You will be the main contact for employees and visitors, manage office operations across LATAM, liaise with vendors, and support Directors’ calendars and travel arrangements.

The role requires strong organizational and communication skills, advanced English, and a proactive, autonomous work style within a dynamic, multinational team.

Qualifications

• Experience working in an administrative role.
• Good communication skills, interpersonal abilities, and a positive attitude.
• Advanced English.
• Proactive, self-motivated and able to work on own initiative as well as with a team.
• Excellent organization and time management skills with an ability to prioritize and handle multiple tasks and shift priorities.
• Familiarity with office environment and procedures.
• Advanced working knowledge of Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, SharePoint and Teams.
• Excellent attention to detail and willingness to learn.
• Initiative and ability to work autonomously.

Responsabilités

• Act as the main point of contact for all employees and visitors to our office
• Oversee the office standards for the smooth running of our office (Latam operations that includes Mexico, Argentina and Chile), facilities, and maintenance, and ensure health & safety standards.
• Liaise with building management, suppliers, and other third parties
• Help manage Directors' and Partner's agendas/appointments, as needed
• Provide administrative support, including scheduling appointments, planning meetings and events, managing travel arrangements as well as handling travel expenses, timesheets and invoices
• Keep the kitchen and other supply areas fully stocked
• Co-ordinate invoices and petty cash and handle the office budget
• Manage phone calls and correspondence (e-mails, letters, invoices, packages, etc.)
• Coordination of agendas, gifts, etc. for visitors
• Coordination with IT support (troubleshooting, managing third parties)
• Co-ordinate all marketing activity in our office, including relationships with third-party providers
• Provide the Marketing Area support with some tasks such as printing of materials for events, conferences, or workshops, organization of internal and external events such as company social activities, conferences and celebration

Connaissances

Administrative experience

Strong communication

Advanced English

Autonomy

Time management

Organizational skills

Teamwork

Office environment familiarity

Attention to detail

Outils

Microsoft Office Suite

Description du poste

Work modality: In-person (begin and after hybrid) I Full-Time

At our Mexico office, we offer candidates the opportunity to be part of an innovative, multinational team and actively participate in the company's growth. Our professionals work in an international and dynamic environment and are in direct contact with the management level of multinational clients. Suppose you are curious by nature, eager to take on responsibility, seeking to make a difference, and want to drive the growth of Integration together with a diverse team. In that case, you might be a great fit for our Buenos Aires office!

Who we are looking for:

We are looking for a talented and motivated individual who wants to join our journey, contribute to our growth, and share our challenges and rewards. Our professionals embody our culture of confidence and collaboration. They look at every experience as a learning opportunity, constantly strive to develop themselves, and show leadership potential.

Roles & Responsibilities:

The Administrative Analyst will help support the corporate/administrative and facilities needs of the Mexico Operation, such as the following:

Office Management:

• Act as the main point of contact for all employees and visitors to our office
• Oversee the office standards for the smooth running of our office (Latam operations that includes Mexico, Argentina and Chile), facilities, and maintenance, and ensure health & safety standards.
• Liaise with building management, suppliers, and other third parties
• Help manage Directors' and Partner's agendas/appointments, as needed
• Provide administrative support, including scheduling appointments, planning meetings and events, managing travel arrangements as well as handling travel expenses, timesheets and invoices
• Keep the kitchen and other supply areas fully stocked
• Co-ordinate invoices and petty cash and handle the office budget
• Manage phone calls and correspondence (e-mails, letters, invoices, packages, etc.)
• Coordination of agendas, gifts, etc. for visitors
• Coordination with IT support (troubleshooting, managing third parties)

Marketing

• Co-ordinate all marketing activity in our office, including relationships with third-party providers
• Provide the Marketing Area support with some tasks such as printing of materials for events, conferences, or workshops, organization of internal and external events such as company social activities, conferences and celebration

Key skills and experience for this role:

• Experience working in an administrative role
• Good communication skills, interpersonal abilities, and a positive attitude
• Advanced English
• Proactive, self-motivated and able to work on own initiative as well as with a team
• Excellent organization and time management skills with an ability to prioritize and handle multiple tasks and shift priorities
• Familiarity with office environment and procedures
• Advanced working knowledge of Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, SharePoint and Teams
• Excellent attention to detail and willingness to learn
• Initiative and ability to work autonomously