Office And People Operations Coordinator

Xtransfer; Xico; On-site; MXN 216,000 - 360,000; Full time

Job summary

XTransfer is seeking a dedicated Office and People Operations Coordinator in Ciudad de México to ensure a well-organized workplace and a positive employee experience. You will work closely with HR, business leaders, and local service providers to coordinate employee processes and respond to day-to-day needs.

Responsibilities include coordinating daily office operations, onboarding and offboarding, attendance and leave records, coordinating employee events, liaising with vendors, and serving as

Qualifications

• Relevant experience in office administration, HR coordination, or people operations.
• Proficiency in the local language.
• Strong organizational and communication skills, with the ability to manage multiple tasks and follow through.
• A service-oriented approach, attention to detail, and discretion when handling employee information.
• Proficiency in common office tools; experience with HR or attendance systems is preferred.

Responsibilities

• Office Administration: Coordinate daily office operations, including supplies, facilities, equipment, and maintenance, to keep the workplace running smoothly.
• Onboarding and Offboarding Coordination: Coordinate employee documentation, workstation readiness, access arrangements, equipment handover and return, and relevant checklists with HR, IT, and line managers.
• Attendance and Leave Administration: Maintain accurate attendance and leave records, follow up on missing information and pending approvals, and provide relevant inputs to HR or payroll in line with company policies and local requirements.
• Employee Events: Coordinate the logistics and execution of team activities, employee engagement initiatives, and company events, including scheduling, venues, materials, and on-site support.
• Vendor Coordination: Liaise with office and employee service providers, coordinate service delivery, track service quality, and follow up on invoices and payment requests.
• Employee Inquiries: Serve as the first point of contact for routine questions about office services, onboarding and offboarding procedures, attendance, leave, and employee processes. Resolve standard inquiries and elevate complex or sensitive matters to the appropriate team.

Skills

Office administration

HR coordination

People operations

Organizational skills

Communication skills

Tools

HR software

Job description

XTransfer is a global B2B cross-border trade payment platform focused on making international payments simpler, safer and more accessible for SMEs. Founded in 2017, XTransfer connects businesses with global financial institutions and provides solutions including cross-border collections and payments, multi-currency accounts, foreign exchange (FX), and global settlement

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Role Overv

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Support daily office and people operations, ensuring a well-organized workplace and a positive employee experience. Work closely with HR, business leaders, and local service providers to coordinate employee processes and respond to day-to-day needs.the business.

Job Responsibilities

• Office Administration: Coordinate daily office operations, including supplies, facilities, equipment, and maintenance, to keep the workplace running smoothly.
• Onboarding and Offboarding Coordination: Coordinate employee documentation, workstation readiness, access arrangements, equipment handover and return, and relevant checklists with HR, IT, and line managers.
• Attendance and Leave Administration: Maintain accurate attendance and leave records, follow up on missing information and pending approvals, and provide relevant inputs to HR or payroll in line with company policies and local requirements.
• Employee Events: Coordinate the logistics and execution of team activities, employee engagement initiatives, and company events, including scheduling, venues, materials, and on-site support.
• Vendor Coordination: Liaise with office and employee service providers, coordinate service delivery, track service quality, and follow up on invoices and payment requests.
• Employee Inquiries: Serve as the first point of contact for routine questions about office services, onboarding and offboarding procedures, attendance, leave, and employee processes. Resolve standard inquiries and elevate complex or sensitive matters to the appropriate team.

Job Requirements

• Relevant experience in office administration, HR coordination, or people operations.
• Proficiency in the local language.
• Strong organizational and communication skills, with the ability to manage multiple tasks and follow through.
• A service-oriented approach, attention to detail, and discretion when handling employee information.
• Proficiency in common office tools; experience with HR or attendance systems is preferred.

Office and People Operations Coordinator Ciudad de México, MX