Legal Practice Assistant

Sterlington; Estado de México; Presencial; MXN 1.021.000 - 1.702.000; Jornada completa

Descripción de la vacante

Sterlington PLLC is a remote-first law firm seeking a first-class Legal Practice Assistant to support partners and attorneys across multiple time zones. You will manage complex diaries, draft engagement letters and client communications, and coordinate with the billing and document management systems.

We value curiosity and practical use of AI to streamline processes, with a broader role that goes beyond calendar management, including documents, matter coordination, and project management as we

Formación

• 5+ years supporting partners, senior fee earners or C-suite executives in law or professional services.
• Fluent English, verbal and written.
• Strong proficiency with MS Office, Aderant or similar practice management software, PowerBI or similar dashboards, Claude, CoPilot or similar AI tools, Asana or similar project tools.
• Excellent organizational and project management skills; able to carry several workstreams without dropping detail.
• Ability to remain poised under pressure, multitask, and prioritize effectively.

Responsabilidades

• Manage complex, multi-time-zone diaries and travel arrangements for partners.
• Prepare, circulate and track engagement letters and client/prospect correspondence; maintain CRM records.
• Format, version, and prepare execution copies to firm standards; ensure filing is easily retrievable.
• Support time capture reminders and liaise with Finance for processing; understand billing basics.
• Coordinate with Legal Operations intake and leverage AI tools to improve day-to-day processes.

Conocimientos

MS Office

CRM

AI tools

PowerBI

Asana

Herramientas

Aderant

PowerBI

Asana

Descripción del empleo

Contract: Full-time, Independent Contractor

Location: Remote — we hire across multiple jurisdictions

Hours: US Eastern Time

Our Firm

Sterlington PLLC is a full-service law firm focusing on complex corporate, litigation, executive compensation, and private wealth matters. As a firm, we focus on the economic as well as the legal aspects of our matters. Among other strengths, Sterlington is the ultimate law firm for founders, senior executives, and UHNWIs as well as their related businesses. We are remote-first, and our support teams work as one global Legal Operations function across multiple time zones. Learn more at www.sterlingtonlaw.com

The Opportunity

We are looking for a first-class Legal Practice Assistant to provide white glove support service to our firm's partners and attorneys. By gaining a deep understanding of each partner's practice, you will support them to execute on client matters, run the administrative engine behind the work, coordinate with stakeholders across the firm, and help ensure our business and our clients' goals are achieved.

We are looking for someone who is curious and practical in using AI and technology to improve day-to-day work, streamline processes and support attorneys more efficiently.

This is a broad role for someone who wants more than calendar management. Alongside core executive support, you will work on documents, matter coordination, process and project management. As we scale, we are adding elite talent to this team.

What You'll Do

• The partner's day. Complex, multi-time-zone diaries: schedule, protect, and make the call when two things collide. Inboxes with judgment, not just volume: triage, surface, draft the first pass, chase what has gone quiet. Meeting packs, briefing notes, agendas, and the follow-up actions afterwards. Travel end to end, including the changes in flight and the reconciliation afterwards.


• The client-facing paperwork. Engagement letters prepared, circulated and tracked through to signature and return. Client and prospect correspondence written to a standard that reflects who we act for. Contact records and CRM entries that are accurate because you keep them that way.


• The documents. Formatting, versioning, comparison, and preparing the execution copy to firm standard. Filing that means anyone can find the document, not just you.


• Time and billing, to the flagging line. Prompting and chasing time capture. Flagging billable items, disbursements and expenses to Finance for processing. You need enough billing literacy to spot what matters. You will not be processing it.


• How you work. Anything belonging to the wider function goes through the Legal Operations intake channel rather than into your own list. You work to the's published response standards. You reach for AI first and tell us when you have found a faster way.

What We're Looking For

• 5+ years supporting partners, senior fee earners or C-suite executives, ideally in law or professional services.


• Fluent English, verbal and written


• Strong proficiency with MS Office, Aderant or similar practice management software, PowerBI or similar data analytics dashboards, Claude, CoPilot or similar AI tools, Asana or similar project management tools


• Excellent organizational and project management skills; able to carry several workstreams without dropping detail


• Ability to remain poised under pressure, multitask, and prioritize effectively


• Strong team orientation and a preference for collaboration


• Experience with a practice management, billing, time-capture or document management system – or evidence you have learned a comparable system quickly

At Sterlington, we believe that world-class talent has no boundaries. We are committed to fostering a diverse and inclusive environment where unique perspectives are valued and every individual has the opportunity to thrive. We encourage all qualified candidates to apply.