Hybrid AP Supervisor - Process & Controls Leader

MEX Guadalajara Mexico (temp); Región Centro; Híbrido; MXN 900.000 - 1.200.000; Jornada completa

Descripción de la vacante

Quantum Corporation seeks an Accounts Payable Manager to lead the AP function, ensure accuracy, integrity, and efficiency of outgoing cash processes. You will report to the Controller, oversee daily operations, and drive process improvements to scale with the business.

The role requires 7+ years in AP/treasury, 2+ years leading teams, and hybrid work in Guadalajara, MX at least 3x/week (Tue-Thu 10am-4pm). D365 and Ramp experience is preferred.

Formación

• 7+ years of experience in accounts payable, treasury, or related outgoing cash cycle functions.
• 2+ years of experience managing or leading teams.
• Experience with Microsoft Dynamics 365 (D365) and Ramp preferred.
• Strong knowledge of accounting principles, internal controls, and AP best practices.
• Hybrid work: Willing and able to come into our office in Guadalajara, MX at least 3x/week (Tuesday - Thursday 10am - 4pm core hours).

Responsabilidades

• Oversee the daily processing of vendor invoices, ensuring all invoices are valid, accurately coded to the appropriate project and general ledger accounts, and routed for proper approval.
• Monitor and follow up on outstanding or unapproved invoices in coordination with internal stakeholders to ensure timely processing.
• Ensure monthly reconciliation of vendor statements to recorded invoices, identifying and resolving discrepancies to maintain accurate and complete records.
• Lead the weekly payment cycle, including ACH and check disbursements, ensuring accuracy, timeliness, and compliance with company policies.
• Maintain adherence to internal controls and company policies, ensuring all AP processes meet audit and compliance standards.
• Partner with the Controller to ensure the accuracy and timeliness of AP-related reporting, including prompt posting of invoice activity and responsiveness to internal and external inquiries.
• Lead the annual 1099 reporting process, ensuring compliance with all applicable regulations and deadlines.
• Collaborate with the Treasurer and Chief Accounting Officer to support cash forecasting and liquidity planning.
• Serve as the primary AP liaison for external audits, providing timely and accurate documentation and responses.
• Identify opportunities to improve efficiency, strengthen controls, and implement automation within the AP function, partnering cross-functionally to drive improvements.

Conocimientos

Attention to detail

Integrity

Communication

Discretion

Problem solving

Adaptability

Teamwork

Herramientas

Microsoft Dynamics 365 (D365)

Ramp

Descripción del empleo

Quantum Corporation seeks an Accounts Payable Manager to lead the AP function, ensure accuracy, integrity, and efficiency of outgoing cash processes. You will report to the Controller, oversee daily operations, and drive process improvements to scale with the business.

The role requires 7+ years in AP/treasury, 2+ years leading teams, and hybrid work in Guadalajara, MX at least 3x/week (Tue-Thu 10am-4pm). D365 and Ramp experience is preferred.