Global Talent & Development Executive Assistant

MX06 (FCRS = MX006) Novartis Farmacéutica S.A. de C.V.; México; Presencial; MXN 350.000 - 700.000; Jornada completa

Descripción de la vacante

Novartis is seeking an experienced Executive Assistant to support the Global Heads of Talent, Development & Learning. You will manage complex calendars, coordinate global travel, prepare materials, and help drive digital ways of working across the function.

Based in Mexico, you will handle confidential information with discretion, partner with senior leaders, and contribute to continuous improvement in how the team operates in a fast-paced, high-visibility environment.

Formación

• Proven ability to handle confidential information with discretion and integrity.
• Ability to manage complex, evolving schedules in a global environment.
• Self-motivated, proactive, and resourceful mindset with anticipation of needs.
• Strong proficiency in Microsoft Word, Outlook, Excel, PowerPoint, and SharePoint.
• Outstanding organizational and time-management skills.

Responsabilidades

• Provide comprehensive administrative support to Global Heads of T&D and their teams.
• Support LT members with meetings, events, and projects.
• Manage complex calendars and prepare materials for meetings.
• Coordinate global travel and manage expense reports.
• Plan and manage team meetings and events and maintain SharePoint/Teams channels.
• Oversee financial administration for the team, including PO creation and invoice handling.
• Prepare, edit, and review communications and presentations.
• Collaborate with Talent & Development Administrative and Executive teams.
• Drive digital and AI-enabled ways of working to improve efficiency.

Conocimientos

Microsoft Office

Schedule management

Confidentiality

English fluency

Communication

Organizational skills

Descripción del empleo

Novartis is seeking an experienced Executive Assistant to support the Global Heads of Talent, Development & Learning. You will manage complex calendars, coordinate global travel, prepare materials, and help drive digital ways of working across the function.

Based in Mexico, you will handle confidential information with discretion, partner with senior leaders, and contribute to continuous improvement in how the team operates in a fast-paced, high-visibility environment.