Global Talent & Development Executive Assistant

Biopharma Careers; México; Presencial; MXN 320.000 - 520.000; Jornada completa

Descripción de la vacante

Novartis is seeking an experienced Executive Assistant to support the Global Heads of Talent, Development & Learning. You will manage complex calendars, coordinate global travel, and handle confidential information with discretion while working closely with senior leaders in a fast-paced, global environment.

The role emphasizes proactive problem solving, collaboration across the Novartis teams, and driving digital improvements to workflows and communications. Fluency in English is required.

Formación

• Excellent administrative skills with thorough knowledge of standard office procedures and confidentiality.
• Ability to manage complex schedules in a fast-paced, global environment and meet deadlines.
• Self-motivated, proactive, and resourceful with the ability to anticipate needs and propose solutions.
• Strong proficiency in Word, Outlook, Excel, PowerPoint, and SharePoint; quick to learn new systems.
• Outstanding organizational and time-management skills with attention to detail and clear communication.
• Fluent English (written and verbal).

Responsabilidades

• Provide comprehensive administrative support to Global Heads of T&D and their teams.
• Support other LT members with meetings, events, and projects as required.
• Manage complex calendars with preparation and background materials for meetings.
• Coordinate global travel and manage expense reports approvals.
• Plan and manage team meetings/events, minute-taking, and manage SharePoint/Teams lists.
• Oversee financial administration including budgets, POs, invoices, and supplier contracts with Procurement.
• Prepare, edit and review communications and written materials.
• Collaborate with Talent & Development Administrative teams and Novartis executive teams.
• Drive AI-enabled improvements to how the function operates.

Conocimientos

Calendar management

Confidentiality

Executive support

Cross-team collaboration

AI tools awareness

Proactive problem solving

Herramientas

MS Office Suite

SharePoint

PowerPoint

Teams

Descripción del empleo

Novartis is seeking an experienced Executive Assistant to support the Global Heads of Talent, Development & Learning. You will manage complex calendars, coordinate global travel, and handle confidential information with discretion while working closely with senior leaders in a fast-paced, global environment.

The role emphasizes proactive problem solving, collaboration across the Novartis teams, and driving digital improvements to workflows and communications. Fluency in English is required.