Global Talent & Development Executive Assistant

Recursos humanos (RR. HH.); Xico; Presencial; MXN 480.000 - 600.000; Jornada completa

Descripción de la vacante

Novartis is seeking an experienced Executive Assistant to support the Global Heads of Talent, Development & Learning. You will manage highly confidential matters, coordinate calendars, travel, and events, and partner with senior leaders to enable efficient decision-making.

In this fast-paced role, you will drive process improvements, support communications, and collaborate with global teams to strengthen how the function operates.

Formación

• Excellent administrative skills with thorough knowledge of standard office procedures and handling confidential information.
• Ability to manage complex and frequently changing schedules in a global environment.
• Self-motivated, proactive mindset with ability to anticipate needs and propose solutions.
• Strong proficiency in MS Word, Outlook, Excel, PowerPoint, and SharePoint.
• Outstanding organizational and time-management skills with attention to detail.
• Fluent English (written and verbal).

Responsabilidades

• Provide comprehensive administrative support to your Global Heads of T&D, with elements of support across their teams; support other LT members with meetings, events, and projects as required
• Manage complex calendars, including preparation, organization, and collation of background materials and documents in advance of meetings
• Coordinate global travel arrangements and prepare, submit, and monitor approval of expense reports
• Plan and manage team meetings and events (e.g. team offsites), including minute-taking where required, tracking action items, and maintaining SharePoint sites, GMT distribution lists, and Microsoft Teams channels
• Oversee financial administration for the team, including budget tracking, creation and management of Purchase Orders, invoice handling, and coordination of contracts for third-party consultants and vendors in partnership with Procurement
• Prepare, edit, and review communications such as correspondence, announcements, presentations, and other written materials as required
• Collaborate closely with the Talent & Development Administrative team and with Executive and Administrative teams across Novartis
• Drive digital and AI-enabled ways of working, supporting continuous improvement in how the function operates.

Conocimientos

Administrative skills

Calendar management

MS Office

SharePoint

English fluency

Herramientas

Microsoft Word

Outlook

Excel

PowerPoint

SharePoint

Descripción del empleo

Novartis is seeking an experienced Executive Assistant to support the Global Heads of Talent, Development & Learning. You will manage highly confidential matters, coordinate calendars, travel, and events, and partner with senior leaders to enable efficient decision-making.

In this fast-paced role, you will drive process improvements, support communications, and collaborate with global teams to strengthen how the function operates.