Finance and Operations Manager

Intangibles Talent; Mérida; Hybride; MXN 1 130 000 - 1 694 000; Plein temps

Résumé du poste

IntangiblesTalent seeks a dedicated Finance & Admin professional to own the accounting cycle, payroll coordination, and HR support for a U.S. General Contractor while you work from Mérida, Mexico.

You will manage day-to-day accounting, monthly closes, and administrative operations, ensuring accurate financial records and compliant processes. You'll oversee vendor and payroll activities, mentor with senior staff, and contribute to project accounting and cost allocation across multiple concurrent

Qualifications

• 2+ years in accounting, finance, or administrative management with full ownership of the accounting cycle
• Strong command of general ledger, accounts payable, accounts receivable, journal entries, reconciliations, and month-end close
• Payroll coordination and job cost allocation experience
• Experience with HR administration and backoffice operations
• Advanced Excel
• English B2 or higher, written and spoken
• High ownership, able to work independently on U.S. business hours
• Provide discretion handling confidential financial and personal data
• Strong attention to detail and processorientation

Responsabilités

• General ledger and accurate financial records
• Accounts payable and accounts receivable
• Daily vendor and subcontractor invoice entry in QuickBooks Online and Procore
• Journal entries, reconciliations, and month-end close
• Payroll coordination and labor cost allocation across projects
• Weekly QuickBooks to Procore cost reconciliation
• Project pay application uploads
• Monthly, quarterly, and annual financial reports
• Cashflow forecasting and budget variance analysis
• Coordination with CPA for reporting and statements
• Fixed asset register and loan documentation
• Administrative processes and backoffice coordination
• Employee records, onboarding logistics, and PTO tracking
• Payroll and benefits administrations support
• Vendor and account documentation and filings
• Audit support and documentation
• Process improvements to keep the backoffice efficient and organized
• Full-time dedication to a single long-term client
• Compensation structured by experience

Connaissances

Advanced Excel

General ledger

Accounts payable

Accounts receivable

Payroll coordination

HR administration

English (B2)

Independent work on US business hours

Discretion handling confidential data

Attention to detail

Outils

QuickBooks Online

Procore

LCP Tracker

Description du poste

IntangiblesTalentbuildsdedicated,highperformingteamsinMexicoforArchitecture,Engineering,andConstructionfirmsacrosstheU.S.andCanada.Weplaceyoufulltimewithoneclientasalongtermmemberoftheirteam,withstructuredonboardingandmentorshipbehindyou.ThisrolesupportsaU.S.GeneralContractorrunningmultipleconcurrentprojects.

Abouttherole

YouwillownthefinancefunctionandtheadministrativeoperationsforaU.S.GeneralContractor.Onthefinancesideyourunthedaytodayaccountingandthemonthlycloseandreporting.OntheoperationssideyouoverseeadministrativeprocessesandsupportHRoperations,fromemployeerecordsandonboardinglogisticstopayrollcoordinationandbenefitsadministration.Constructionexperienceispreferred.Wheretherearegaps,weprovidementorshipfromaseniorconstructionaccountingspecialist.

Musthave

• 2+yearsinaccounting,finance,oradministrativemanagementwithfullownershipoftheaccountingcycle
• Strongcommandofgeneralledger,accountspayable,accountsreceivable,journalentries,reconciliations,andmonthendclose
• Payrollcoordinationandjobcostallocationexperience
• ExperiencewithHRadministrationandbackofficeoperations
• AdvancedExcel
• EnglishB2orhigher,writtenandspoken
• Highownership,abletoworkindependentlyonU.S.businesshours
• Provendiscretionhandlingconfidentialfinancialandpersonaldata
• Strongattentiontodetailandprocessorientation

Preferred

• Constructionaccountingexperience,includingjobcosting,projectbudgets,retainage,andWIP
• QuickBooksOnlineproficiency
• Procore
• Certifiedpayroll,LCPTracker,andprevailingwagecompliance
• Familiaritywithlienwaivers,insurancecertificates,andbondingrequirements

Finance,whatyouwillown

• Generalledgerandaccuratefinancialrecords
• Accountspayableandaccountsreceivable
• DailyvendorandsubcontractorinvoiceentryinQuickBooksOnlineandProcore
• Journalentries,reconciliations,andmonthendclose
• Payrollcoordinationandlaborcostallocationacrossprojects
• WeeklyQuickBookstoProcorecostreconciliation
• Projectpayapplicationuploads
• Monthly,quarterly,andannualfinancialreports
• Cashflowforecastingandbudgetversusactualvarianceanalysis
• CoordinationwiththeCPAfirmonreportingandstatements
• Fixedassetregisterandloandocumentation

OperationsandHR,whatyouwilloversee

• Administrativeprocessesandbackofficecoordination
• Employeerecords,onboardingandoffboardinglogistics,andPTOtracking
• Payrollandbenefitsadministrationsupport
• Vendorandaccountdocumentationandcompliancefilings
• Auditsupportandsupportingdocumentation
• Processimprovementstokeepthebackofficeefficientandorganized

Engagementandcompensation

• Fulltimededicationtoasinglelongtermclient
• Competitivemonthlycompensationbasedonexperience
• Structuredonboardingandseniormentorship

IntangiblesTalentisanequalopportunityemployer.Weevaluatequalifiedapplicantswithoutregardtorace,color,religion,sex,sexualorientation,genderidentity,nationalorigin,disability,veteranstatus,orotherlegallyprotectedcharacteristics.