Executive Asst

Mattel Latin America; México; Presencial; MXN 344.115 - 516.173; Jornada completa

Descripción de la vacante

Mattel Latin America is seeking an Executive Assistant to support the VP/Director LATAM in Mexico. The role involves managing schedules, coordinating complex travel, and acting as a liaison with internal teams and external vendors.

The ideal candidate has a Bachelor’s Degree and over 5 years of experience in an Executive Assistant role within multinational firms. Proficiency in MS Office 365 and fluency in English and Spanish are essential.

Formación

• 5+ years of experience as an Executive Assistant in multinational companies.
• Strong skills in managing calendars and travel arrangements.
• Ability to prepare and maintain confidential documents.

Responsabilidades

• Manage and prioritize the VP/Director’s calendar and appointments.
• Coordinate complex travel arrangements including flights and accommodations.
• Organize regional meetings and conferences.

Conocimientos

Organizational skills

Time-management

Communication skills in English and Spanish

Discretion and confidentiality

Problem-solving

Educación

Bachelor's Degree in Business Administration or related field

Herramientas

Microsoft Office 365

Teams

Zoom

Concur

Descripción del empleo

CREATIVITY IS OUR SUPERPOWER. It’s our heritage and it’s also our future. Because we don’t just make toys. We create innovative products and experiences that inspire fans, entertain audiences and develop children through play. Mattel is at its best when every member of our team feels respected, included, and heard—when everyone can show up as themselves and do their best work every day. We value and share an infinite range of ideas and voices that evolve and broaden our perspectives with a reach that extends into all our brands, partners, and suppliers.

The Executive Assistant LATAM will provide high-level administrative support to the VP/Director LATAM, ensuring effective management of daily operations, calendar, travel arrangements, and regional logistics. Based in Mexico, this role will serve as a key liaison between the VP/Director and internal teams across Latin America, as well as external stakeholders such as vendors and service providers. The Executive Assistant will act with the highest level of professionalism, confidentiality, and organizational excellence, supporting Mattel's values of diversity and inclusion while contributing to the success of the LATAM leadership team.

What Your Impact Will Be

• Manage and prioritize the VP/Director LATAM’s calendar, scheduling meetings, appointments, and regional commitments.
• Coordinate complex travel arrangements (domestic and international), including flights, accommodations, visas, ground transportation, and expense reporting through Concur.
• Organize and support regional meetings, conferences, and team events, ensuring logistics, agendas, and follow‑up are effectively managed.
• Serve as a point of contact and liaison for internal teams across LATAM and external vendors/service providers, ensuring smooth communication and collaboration.
• Prepare and maintain confidential documents, presentations, and reports using Microsoft Office 365 tools.
• Monitor and manage expense reports, purchase orders, and vendor invoices in compliance with company policies.
• Anticipate operational needs, proactively resolving issues to optimize the VP/Director’s time and priorities.
• Uphold Mattel’s culture of diversity, inclusion, and collaboration, representing the LATAM leadership team with professionalism and integrity.

What We’re Looking For

• Bachelor's Degree in Business Administration, Communications, or related field.
• 5+ years of experience as an Executive Assistant, preferably in multinational companies within consumer goods, entertainment, or related industries.
• Proficiency in Microsoft Office 365, Teams, Zoom, and Concur.
• Strong organizational and time‑management skills with the ability to handle multiple priorities under pressure.
• Excellent communication skills in English and Spanish (Portuguese is a plus).
• Ability to interact effectively with executives, internal teams, and external vendors.
• High level of discretion, confidentiality, and integrity.
• Strong problem‑solving skills and proactive mindset.

Our Approach to Flexible Work

We embrace a flexible work model designed to empower a culture of growth, optimism, and wellbeing, where every employee can reach their full potential. Combining purposeful in‑person collaboration with flexibility, our focus is to optimize performance and drive connection for moments that matter.

Who We Are

Mattel is a leading global toy and family entertainment company and owner of one of the most iconic brand portfolios in the world. We engage consumers and fans through our franchise brands, including Barbie, Hot Wheels, Fisher‑Price, American Girl, Thomas & Friends, UNO, Masters of the Universe, Matchbox, Monster High, MEGA, and Polly Pocket, as well as other popular properties that we own or license in partnership with global entertainment companies. Our offerings include toys, content, consumer products, digital and live experiences. Our products are sold in collaboration with the world’s leading retail and e‑commerce companies. Since its founding in 1945, Mattel is proud to be a trusted partner in empowering generations to explore the wonder of childhood and reach their full potential. Mattel’s award‑winning workplace culture has been recognized by Forbes, Fast Company, Newsweek, Great Place to Work, TIME, and more.

Visit us at https://jobs.mattel.com and https://www.instagram.com/Mattel

Mattel is an affirmative action/equal opportunity employer where we want you to bring your authentic self to work every day. We welcome all job seekers, and all applicants will receive consideration for employment without regard to race, ethnicity, color, national origin, religion, sex, gender, gender identity or expression, sexual orientation, veteran and protected veteran status, disability status, and or any other basis protected by applicable federal, state or local law.