Executive Assistant to GM — Strategic Admin & Travel

Flex; Guadalajara; On-site; MXN 201,000 - 312,000; Full time

Benefits offered by this job

Major medical insurance and life保险

Christmas bonus

Grocery vouchers

Savings fund

Job summary

Flex is seeking an Administrative Assistant to support executive leadership in North Guadalajara. You will coordinate schedules, travel, and communications, and prepare reports and presentations to help drive operational goals.

The role requires Advanced English, strong Microsoft Office skills, and excellent organizational abilities. Join a collaborative team and contribute to strategic objectives while handling confidential information with discretion.

Qualifications

• Advanced English communication skills, both written and verbal.
• Experience using Microsoft Office applications, including Excel, PowerPoint, Word, and Outlook.
• Ability to coordinate multiple activities, manage priorities, and follow through on administrative tasks.
• Experience preparing reports, executive presentations, and communications for different levels of the organization.
• Strong communication, organizational, and confidential information management skills.

Responsibilities

• Manage schedules, coordinate meetings, maintain calendars, and follow up on leadership team commitments.
• Coordinate travel arrangements, reservations, logistics, and activities related to internal and external visits.
• Prepare reports, presentations, meeting minutes, communications, and documentation required by the organization.
• Serve as a point of contact between leaders, employees, internal customers, suppliers, and visitors, ensuring effective and timely communication.
• Maintain records, files, and databases to ensure proper document control.
• Provide general administrative support to various business areas as needed.

Skills

Advanced English

Office coordination

Report preparation

Calendar management

Tools

Microsoft Office

Excel

Job description

Flex is seeking an Administrative Assistant to support executive leadership in North Guadalajara. You will coordinate schedules, travel, and communications, and prepare reports and presentations to help drive operational goals.

The role requires Advanced English, strong Microsoft Office skills, and excellent organizational abilities. Join a collaborative team and contribute to strategic objectives while handling confidential information with discretion.