Executive Assistant

Canonical - Jobs; Xico; Presencial; MXN 97.000 - 146.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive hourly compensation

Fully remote work environment

Opportunity to work with senior领导

Descripción de la vacante

Climate Technologies is seeking a highly organized Executive Assistant to support senior leadership in day-to-day operations. The role focuses on scheduling, communication management, and cross-functional coordination across U.S. operations.

You will maintain calendars, prepare agendas, and manage confidential information in a fast-paced remote environment, collaborating with teams across time zones and ensuring accurate reporting and document flows.

Formación

• Bachelor's degree in Business, Marketing, International Trade, or a related field.
• 1–3 years of experience in an Executive Assistant/Administrative role.
• Strong proficiency in MS Office and Google Workspace.
• Excellent written and verbal English communication.
• Strong organizational skills to manage multiple priorities.

Responsabilidades

• Manage executive calendars across multiple time zones and coordinate appointments.
• Prepare meeting agendas, take notes, and track action items.
• Coordinate internal communications, document management, and executive support activities.
• Assist with reporting, spreadsheet tracking, and presentation preparation.
• Maintain confidentiality with sensitive business and employee information.

Conocimientos

English communication

Organizational skills

Remote work setup

Time management

Scheduling coordination

Educación

Bachelor's degree in Business/Marketing/International Trade

Herramientas

Microsoft Office

Excel

Google Workspace

SAAI

Descripción del empleo

Working Hours: U.S. Central Time (CT)

Compensation: USD 4–6 per hour

About Us

Advanced Asset Management (AAM Living) delivers smart, data-driven property and asset management solutions across Texas. We specialize in maximizing occupancy, optimizing operations, improving turnover speed, and creating high-quality resident experiences. Our portfolio spans multifamily, affordable housing, build-to-rent, and community-centric living environments where operational excellence drives financial performance.

We are modern, tech-enabled, people-centric, and driven by efficiency, transparency, and continuous improvement.

Role Overview

We are seeking a highly organized and proactive Executive Assistant to support senior leadership in day-to-day operations, communication management, scheduling, and administrative coordination. The ideal candidate is detail-oriented, resourceful, and comfortable working in a fast-paced remote environment while collaborating with cross-functional teams across U.S. operations.

Key Responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments across multiple time zones.
• Prepare meeting agendas, take notes, track action items, and follow up on outstanding tasks.
• Coordinate internal communication, document management, and executive administrative support activities.
• Assist with reporting, spreadsheet tracking, presentation preparation, and operational coordination projects.
• Maintain confidentiality while handling sensitive business and employee information.

Required Qualifications

• Bachelor's degree or equivalent practical experience.
• 1–3 years of experience in an Executive Assistant, Administrative Coordinator, Operations Coordinator, or similar support role.
• Strong proficiency in Microsoft Office and Google Workspace, including Excel/Google Sheets, Outlook/Gmail, and PowerPoint/Slides.
• Excellent written and verbal English communication skills.
• Strong organizational skills with the ability to manage multiple priorities independently.
• Reliable internet connection and a professional remote work setup.

Preferred Qualifications

• Experience supporting U.S.-based executives or remote teams.
• Familiarity with tools such as Microsoft Teams, Zoom, Calendly, or similar business applications.
• Experience with HR, recruitment coordination, or operations support is a plus.
• Prior experience in property management, real estate, or a fast-growing startup environment is preferred.

Benefits

• Competitive hourly compensation.
• Fully remote work environment.
• Opportunity to work closely with senior leadership and gain cross-functional business exposure.
• Professional growth and advancement opportunities within a growing organization.

Key Responsibilities

• Build strong command of the assigned export territory — its distribution channels, consumer behavior, competitive set, and regional nuances.
• Shape and refine the marketing approach for that territory, taking accountability for sales outcomes, advertising, promotional activity, and profitability.
• Contribute to product and business development within the assigned market: supporting new launches, refining existing products (concept, packaging, design), and identifying cost efficiencies.
• Maintain close, productive relationships with distributors, working to grow distribution and lift performance against company sales and profit goals.
• Visit customers and assess on‑ground market conditions as needed to keep export sales targets on track.
• Pursue new market entry by introducing and promoting the product range in additional countries.
• Handle customer inquiries promptly and accurately to build lasting trust with distributors and prospective buyers.
• Track export order fulfillment to ensure delivery commitments are met and payments are collected on schedule.
• Monitor accounts receivable aging to keep collections on time.
• Compile reliable monthly sales and stock‑movement reports to prevent both shortages and excess inventory.
• Keep expense reporting accurate and up to date.
• Contribute to supply chain and inventory planning efforts aimed at delivering customer value efficiently and sustainably.
• Grow brand visibility in export markets through social media and targeted marketing campaigns, staying within the departmental budget.
• Deepen consumer understanding of the product through promotional materials and outreach activities.
• Help maintain compliance with food safety, quality, environmental, safety, halal, and food defense standards within the role's scope.
• Travel outside the office as the role requires.
• Carry out other tasks assigned by management from time to time.

Requirements

• Bachelor's degree in Business, Marketing, International Trade, or a related field.
• At least 3–5 years of experience in export sales, international business, or distributor management, preferably within FMCG or manufacturing.
• Working knowledge of export documentation, trade compliance, and supply chain/logistics coordination.
• Strong relationship‑management skills, with experience liaising with overseas distributors and customers.
• Good grasp of sales reporting, accounts receivable monitoring, and budget/expense tracking.
• Familiarity with food safety, quality, halal, and regulatory compliance standards is an advantage.
• Willingness and ability to travel internationally as required.
• Strong written and spoken English; additional language skills are a plus for regional market coverage.
• Proficient in Microsoft Office, particularly Excel, for reporting and analysis.

Location

Onsite, Juarez, Mexico

Full time

JR

About Us

We are a global climate technologies company engineered for sustainability. We create sustainable and efficient residential, commercial and industrial spaces through HVACR technologies. We protect temperature‑sensitive goods throughout the cold chain. And we bring comfort to people globally. Best‑in‑class engineering, design and manufacturing combined with category‑leading brands in compression, controls, software and monitoring solutions result in next‑generation climate technology that is built for the needs of the world ahead.

We are a sustainable company engaged to the values of Excellence, Innovation, Collaboration, Respect and Responsibility. We seek professionals who share our vision of creating sustainable solutions that improve lives and protect the planet, today and for future generations.

We are looking for your talent, join our team and start your journey today!

Job Name

Customs Assistant

Business Platform

Climate Technologies

Business Unit

Comfort Control WR

Location

Juarez, Chihuahua, Mexico

Reports to

Customs Supervisor

Department

Customs

Generic job description

Ensure the constant flow of inputs, parts and components, as well as machinery, equipment and MrO of Import in the same way in the process of export shipments ensure that they are sent in time and in form according to the requirements of the requesting departments. Carry out the assigned tasks according to the area assigned to the Customs assistant.

Responsibilities

• Preparation of virtual import and export invoices in the Annex 24 System.
• Preparation of import invoices and filling out the check list.
• Preparation of consolidated export invoices as well as the generation of customs documents for clearance in both customs.
• Preparation of import and final export invoices as well as documents for clearance in both customs.
• Preparation of import of chemicals as well as approval process in both customs as well as documents for clearance in both customs.
• Generation of virtual petitions in SAAI
• Generation of consolidated petitions in SAAI.
• Generation of Spreadsheet of import pedimentos.
• Perform audit of high security seals and register it.
• Record the tracking of imports and exports in the log.
• Tracking shipments via GPS.
• Actively participate in the area assigned to it in accordance with the requirements of the department.
• Comply with the guidelines of the security standards of the C‑TPAT and OAS profile.
• Maintain the physical and electronic file of the operations it performs