Executive Assistant

Empresa Confidencial; Apodaca; Presencial; MXN 300.000 - 540.000; Jornada completa

Descripción de la vacante

Empresa Confidencial seeks an Executive Assistant to provide direct support to the Vice President, ensuring effective management of priorities, communications, meetings, travel, and strategic initiatives. The candidate should demonstrate exceptional interpersonal skills, strong business acumen, and advanced English proficiency, operating with discretion in a fast-paced environment.

The role requires managing complex calendars, coordinating domestic and international travel, preparing

Formación

• Bachelor's degree in Business Administration, Communications, International Business, or related field.
• Minimum 5 years of experience supporting senior executives, Vice Presidents, Directors, or Level leaders.
• Advanced English proficiency (spoken and written) is required.
• Strong Microsoft Office skills, particularly Outlook, PowerPoint, Excel, Word, and Teams.
• Experience in multinational or international business environments is preferred.
• Excellent verbal and written communication skills.
• Strong organizational and project coordination capabilities.

Responsabilidades

• Manage and coordinate complex executive calendars, meetings, and appointments.
• Organize domestic and international travel arrangements, including itineraries, accommodations, transportation, and expense reports.
• Prepare presentations, reports, correspondence, and executive communications in both English and Spanish.
• Coordinate leadership meetings, business reviews, and strategic planning sessions.
• Capture meeting minutes, track action items, and ensure timely follow‑up.
• Act as liaison between the Vice President and internal/external stakeholders.
• Screen, prioritize, and manage communications, requests, and inquiries.
• Handle confidential and sensitive information with the highest level of discretion.
• Support strategic projects and provide administrative coordination across departments.
• Assist in the preparation of executive reports, dashboards, and presentations for senior leadership.
• Coordinate events, executive visits, and leadership activities as required.
• Manage documentation, records, and administrative processes efficiently.
• Monitor deadlines, deliverables, and commitments to ensure successful execution of priorities.
• Facilitate communication and collaboration with regional and global teams.

Conocimientos

Advanced English

MS Office

Organization

Travel coordination

Stakeholder management

Discretion

Communication

Educación

Bachelor's degree

Herramientas

Outlook

PowerPoint

Excel

Word

Teams

Descripción del empleo

We are seeking a highly organized, proactive, and professional Executive Assistant to provide direct support to the Vice President. This position plays a critical role in ensuring effective management of executive priorities, communications, meetings, travel arrangements, and strategic initiatives.

The ideal candidate will possess exceptional interpersonal skills, strong business acumen, advanced English proficiency, and the ability to operate with a high level of discretion and professionalism in a fast‑paced environment.

Key Responsibilities

• Manage and coordinate complex executive calendars, meetings, and appointments.
• Organize domestic and international travel arrangements, including itineraries, accommodations, transportation, and expense reports.
• Prepare presentations, reports, correspondence, and executive communications in both English and Spanish.
• Coordinate leadership meetings, business reviews, and strategic planning sessions.
• Capture meeting minutes, track action items, and ensure timely follow‑up.
• Act as liaison between the Vice President and internal/external stakeholders.
• Screen, prioritize, and manage communications, requests, and inquiries.
• Handle confidential and sensitive information with the highest level of discretion.
• Support strategic projects and provide administrative coordination across departments.
• Assist in the preparation of executive reports, dashboards, and presentations for senior leadership.
• Coordinate events, executive visits, and leadership activities as required.
• Manage documentation, records, and administrative processes efficiently.
• Monitor deadlines, deliverables, and commitments to ensure successful execution of priorities.
• Facilitate communication and collaboration with regional and global teams.

Qualifications

• Bachelor's degree in Business Administration, Communications, International Business, or related field.
• Minimum 5 years of experience supporting senior executives, Vice Presidents, Directors, or Level leaders.
• Advanced English proficiency (spoken and written) is required.
• Strong Microsoft Office skills, particularly Outlook, PowerPoint, Excel, Word, and Teams.
• Experience in multinational or international business environments is preferred.
• Excellent verbal and written communication skills.
• Strong organizational and project coordination capabilities.
• Ability to manage multiple priorities with a high degree of accuracy and attention to detail.
• Valid U.S. Visa and Passport are required.
• Availability to travel domestically and internationally as needed.
• Executive presence and professionalism.
• Excellent planning and organizational skills.
• Strong sense of urgency and ownership.
• Exceptional attention to detail.
• Confidentiality and integrity.
• Relationship‑building and stakeholder management.
• Problem‑solving and decision‑making.
• Adaptability and flexibility.
• Ability to work independently.
• Strong communication and interpersonal skills.