Executive Assistant

Oerlikon Group; Santiago de Querétaro; Presencial; MXN 60.000 - 90.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Life Insurance

5% Savings Fund

10% Grocery Vouchers

Vacations after second year

Aguinaldo 30 days

Descripción de la vacante

Oerlikon Group is seeking an Executive Assistant to the Regional President for our Querétaro facility. You will partner with leadership to manage priorities, coordinate communications, and streamline travel and meetings across the Americas region.

The role requires 5+ years as an Administrative Assistant with 3+ years supporting a Sr. Manager, bilingual Spanish-English, and strong organizational and presentation skills. A proactive, discreet approach is essential for global collaboration.

Formación

• 5+ years as Administrative Assistant including 3+ years supporting a Sr. Manager/Executive Manager.
• Bilingual Spanish and English.
• Strong written and presentation skills.
• Proactive, organized, able to meet tight deadlines in a global agile environment.
• Experience in project management or event planning preferred.

Responsabilidades

• Provide comprehensive administrative support to the Regional President, Americas.
• Manage complex executive calendars and coordinate meetings, reviews, and events.
• Arrange domestic and international travel, visas, accommodations, and expense reporting.
• Prepare, organize, and maintain executive correspondence, presentations, and materials.
• Act as liaison with internal and external stakeholders and manage confidential information.

Conocimientos

Executive support

Calendar management

Travel coordination

Bilingual Spanish-English

Communication skills

Discretion

Project management

Event planning

Herramientas

SharePoint

AI

Workflows

Office 365

Descripción del empleo

We are looking for a Executive Assistant to the Regional President for our Querétaro facility. In this role you will a trusted partner to the Regional President by providing high-level administrative, organizational, and strategic support that enables effective leadership of the Americas region. The role is responsible for managing executive priorities, coordinating communications, facilitating the execution of travel, and ensuring seamless collaboration across regional and global stakeholders. Through exceptional organization, discretion, and proactive problem-solving, the Executive Assistant helps maximize leadership effectiveness, supports business performance, and contributes to the successful achievement of regional objectives.

Your Responsibilities:

• Provides comprehensive administrative support to the Regional President, Americas, ensuring the effective execution of daily business priorities and strategic initiatives.
• Manages complex executive calendars, scheduling meetings, leadership reviews, customer visits, and business events while balancing competing priorities.
• Coordinates domestic and international travel arrangements, including flights, accommodations, transportation, itineraries, visas, and expense reporting.
• Prepare, organize, and maintain executive correspondence, presentations, reports, meeting materials, and other business documents.
• Serve as a key point of contact between the Regional President and internal and external stakeholders, ensuring timely communication and follow-up.
• Track and monitor action items, commitments, and strategic initiatives to ensure deadlines are met and objectives are achieved.
• Manage and prioritize incoming emails, correspondence, and requests, proactively identifying urgent matters requiring executive attention.
• Maintain confidential and sensitive information with the highest level of discretion and professionalism.
• Support preparation for executive meetings by coordinating agendas, gathering required materials, and documenting key decisions and action items.
• Assist in the planning and execution of Leadership Team meetings, business reviews, strategy sessions, and off-site events.

Your Profile:

• 5+ years of experience as an Administrative Assistant including 3+ years’ experience as an Administrative Assistant for a Sr. Manager or Executive Manager.
• Effective communicator with ability to communicate complex issues in a compelling and effective manner, combined with strong writing and presentation skills.
• Proactive and organized with the ability to deal with short deadlines in an agile environment for a global organization.
• Solid project management and/or event planning experience preferred.
• Bilingual, Spanish and English.
• Management of projects and initiatives across hierarchical levels and multiple cultures.
• High level of self-organization and passion for communication.
• Positive attitude and trustworthiness.
• The ability to independently make judgements and decisions.
• Able to reprioritize based on immediate business needs.
• Advance the leadership team in the use of modern communications and organizational tools (share point, AI, workflows, office 36).

We offer:

• Seguro de vida.
• Fondo ahorro 5%
• Vales de despensa 10%
• Vacaciones superiores a partir del segundo año.
• Aguinaldo 30 días

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