Executive Administrative Coordinator

MuchoRed; San Pedro Garza García; Presencial; MXN 300.000 - 480.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Breakfast and lunch provided

Descripción de la vacante

MuchoRed is seeking a proactive, highly organized Executive Assistant to support our General Manager in managing priorities, coordinating cross-functional activities, and tracking key business initiatives. This role requires strong communication, analytical skills, attention to detail, and the ability to handle confidential information with discretion.

You will manage the GM’s calendar, meetings, travel, and priorities, prepare agendas and executive summaries, track milestones, and consolidate

Formación

• At least 3 years of experience in executive assistance or related fields.
• Advanced English (C1) and fluent Spanish.
• Proficient in Microsoft Office, especially Excel, Outlook and PowerPoint.
• Strong organizational, analytical, communication, and problem-solving skills.
• Bachelor’s degree in a related field preferred.
• Experience with Power BI or similar reporting tools is a plus.
• Willingness to travel occasionally and work outside regular hours when needed.

Responsabilidades

• Manage the General Manager’s calendar, meetings, travel, and priorities.
• Prepare meeting agendas, minutes, presentations, reports, and executive summaries.
• Track departmental deadlines, deliverables, and project milestones, ensuring timely follow-up.
• Consolidate information from Operations, Finance, HR, Supply Chain, and Administration.
• Facilitate cross-departmental communication and help resolve coordination issues.
• Maintain organized business records and support special projects and administrative activities.

Conocimientos

Organizational skills

Analytical skills

Communication skills

Problem solving

Confidential information handling

Educación

Bachelor's degree in a related field

Herramientas

Microsoft Office

Excel

Outlook

PowerPoint

Power BI

Descripción del empleo

We are looking for a proactive, highly organized Executive Assistant to support our General Manager in managing priorities, coordinating cross-functional activities, and tracking key business initiatives. This role requires strong communication, analytical skills, attention to detail, and the ability to handle confidential information with discretion.

Key Responsibilities

About the Role

We are looking for a proactive, highly organized Executive Assistant to support our General Manager in managing priorities, coordinating cross-functional activities, and tracking key business initiatives. This role requires strong communication, analytical skills, attention to detail, and the ability to handle confidential information with discretion.

Key Responsibilities

• Manage the General Manager’s calendar, meetings, travel, and priorities.
• Prepare meeting agendas, minutes, presentations, reports, and executive summaries.
• Track departmental deadlines, deliverables, and project milestones, ensuring timely follow-up.
• Consolidate information from Operations, Finance, HR, Supply Chain, and Administration.
• Facilitate cross-departmental communication and help resolve coordination issues.
• Maintain organized business records and support special projects and administrative activities.

Requirements

• Minimum of 3 years of experience in executive assistance, business administration, or project coordination.
• Advanced English (C1) and fluent Spanish.
• Proficiency in Microsoft Office, particularly Excel, Outlook, and PowerPoint.
• Strong organizational, analytical, communication, and problem-solving skills.
• Ability to manage competing priorities, work independently, and handle confidential information.
• Bachelor’s degree in a related field preferred.
• Experience with Power BI or similar reporting tools is a plus.
• Flexibility for occasional travel and work outside regular hours when needed.

What We Offer

• Competitive compensation based on experience.
• Legally mandated benefits.
• Breakfast and lunch provided.