Event Coordinator

Alexander Mann Solutions; Monterrey; Presencial; MXN 180.000 - 280.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Growth and development

ERGs

Volunteer day

Descripción de la vacante

Alexander Mann Solutions is seeking an on-site Hiring Event Coordinator to manage the day-to-day logistics of local hiring events and ensure a professional candidate experience. You will coordinate check-in, interviews, venue requirements, and vendor communications to keep processes flowing smoothly.

This role focuses on efficient registration, accurate data logging, and real-time troubleshooting while supporting recruiters and venue staff throughout the event lifecycle.

Formación

• Experience in event coordination, administrative support, or HR/recruitment operations.
• Excellent organizational, multitasking, and time-management skills.
• Strong interpersonal skills with a candidate-first mindset.
• Proficiency with ATS platforms and check-in software.

Responsabilidades

• Set up check-in stations, directional signage, candidate waiting areas, and private interview spaces prior to event start.
• Manage candidate registration and flow, ensuring job seekers move smoothly from check-in to interviews without bottlenecks.
• Serve as the primary on-site contact for venue staff, equipment vendors, catering, and security teams.
• Provide administrative support to recruiters by tracking schedules, verifying candidate documents, and logging check-in data into the ATS.
• Troubleshoot real-time logistical issues, equipment needs, or space adjustments during the event.
• Oversee event breakdown and return of event materials and confidential documents.

Conocimientos

Event coordination

Administrative support

HR/recruitment operations

Herramientas

ATS platforms

Tablet check-in software

Microsoft Office / Google Workspace

Descripción del empleo

Global, inclusive and innovative - welcome to AMS, where talent connects across cultures and backgrounds to shape the future of work.

We work with leading organisations to design and deliver talent strategies that bring together people, process, data and technology, helping millions of people find meaningful work every year. Our diverse, connected community collaborates to create results for clients and opportunities for our people to learn, grow and make an impact.

At AMS, we look for people who bring more than experience, and we welcome different perspectives and ways of thinking.

What if your skills mattered more than your job title?

The Hiring Event Coordinator manages the day-to-day operational logistics for local hiring events. This role ensures a professional candidate experience, seamless check-in processes, and real-time coordination between recruiters, hiring managers, and venue vendors.

Key Accountabilities

What you’ll do:

Set up check-in stations, directional signage, candidate waiting areas, and private interview spaces prior to event start.

Manage candidate registration and flow, ensuring job seekers move smoothly from check-in to interviews without bottlenecks.

Serve as the primary on-site contact for venue staff, equipment vendors, catering, and security teams.

Provide administrative support to recruiters by tracking schedules, verifying candidate documents, and logging check-in data into the ATS.

Troubleshoot real-time logistical issues, equipment needs, or space adjustments during the event.

Oversee event breakdown and return of event materials and confidential documents.

Skills & Requirements

Experience in event coordination, administrative support, or HR/recruitment operations.

Excellent organizational, multi-tasking, and time-management skills.

Strong interpersonal skills with a candidate-first mindset.

Proficiency with ATS platforms, tablet check-in software, and Microsoft Office / Google Workspace.

If you don’t meet every requirement but you feel you have the right skills and potential, we want to hear from you.

Why AMS?

At AMS, we come from every walk of life - and that’s what makes us unique. Our culture is open, inclusive and built on trust. We empower our people with the flexibility and autonomy to work in ways that bring out their best. We offer career opportunities in every direction you want to explore.

We offer

• Growth and development focused on your strengths
• A team that values being Passionate, Bold, and Authentic
• Supportive communities such as our Employee Resource Groups (ERGs)
• Volunteer day - you getone additional paid day off each year to volunteerfor a cause that matters to you

Our statement

We’re committed to creating an environment where everyone feels a sense of belonging. We welcome applicants from all backgrounds and encourage people with diverse skills, perspectives, and experiences to apply. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email [e-mail] or make a member of our Talent Acquisition team aware at any time.