Customer Operations Representative

Kids for the Future; Región Centro; Presencial; MXN 180.000 - 240.000; Jornada completa

Descripción de la vacante

Kids for the Future is seeking a Customer Operations Representative to support customers throughout the order lifecycle. The role involves coordinating with Supply Chain, Logistics, Quality, Trade Compliance, Finance, Manufacturing, and Sales to ensure timely, accurate service and strong customer relationships.

The ideal candidate has at least 1 year in a similar role, excellent communication skills, and proficiency in MS Office.

Formación

• High school diploma or equivalent required; business studies preferred.
• At least 1 year of experience in a similar role in a fast-paced environment.
• Experience in customer operations, order management, or related business areas preferred.
• Strong business acumen and problem-solving skills with creativity.
• Ability to handle multiple tasks simultaneously and manage them effectively.
• Excellent written and oral communication across diverse languages and cultures.
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Capable of working with minimal supervision and building strong cross-functional relationships.

Responsabilidades

• Support customers through the order execution lifecycle after order placement.
• Process updates, changes, holds, cancellations, and exceptions per procedures.
• Provide timely order status updates, shipment information, and changes.
• Coordinate with cross-functional teams to identify root causes and resolve issues.
• Respond to inquiries about order status, shipments, and documentation.
• Maintain accurate customer records and documentation in systems.
• Assist with backlog management and prioritization per business rules.
• Support ERP, Salesforce, and customer portal activities and compliance.

Conocimientos

Customer service

Communication skills

Problem solving

Multitasking

Teamwork

MS Office

Educación

High school diploma

Business studies preferred

Herramientas

Salesforce

ERP systems

Customer portals

Descripción del empleo

• Job Category Mexico
• Employee Type FT - NonExempt

Contact information

• Name Stacey Gordon
• Phone [phone]
• Email [e-mail]

Description

The CustomerOperationsRepresentative plays a critical role by supporting the successful execution of customer orders and delivering a high-quality customer service experience throughout the order lifecycle.Administers customer order / account inquiries, order-related communication, issue resolution, order workflow support, backlog coordination, and operational customer service activities following order placement. This role works closely with Supply Chain, Logistics, Quality, Trade Compliance, Finance, Manufacturing, and Sales teams to ensure timely, accurate, and professional support for customer operational needs while promoting service consistency, responsiveness, and operational excellence.

ESSENTIAL JOB FUNCTIONS

Customer Order Support & Execution

• Support customers throughout the order execution lifecycle following order placement.
• Process and manage customer order updates, changes, holds, cancellations, and exception requestsin accordance withcompany procedures.
• Monitor order activity and proactively communicate order status updates, shipment information, delays, and execution-related changes to customers.
• Coordinate order workflow activities to supporttimelyandaccurateorder execution.

Customer Communication & Issue Resolution

• Respond to customer inquiries related to order status, shipments, delivery timelines, documentation, RMAs, credits, and operational support requests.
• Investigate and resolve customer issues, discrepancies, and execution-related concerns professionally and promptly.
• Coordinate cross-functionally toidentifyroot causes and support issue resolution activities.
• Escalate complex issues appropriately whilemaintainingclear customer communication.

Backlog & Operational Coordination

• Support backlog management and operational workflow activities.
• Coordinate with Supply Chain, Logistics, Manufacturing, Quality, Trade Compliance, and Finance teams to support customer execution requirements. Monitor operational risks and communicate potential impacts proactively.
• Assistwith prioritization activities based on defined business rules and escalation processes.

Systems & Process Support

• Utilize ERP, Salesforce, customer portals, and operational systems to manage customer activities accurately and efficiently.
• Maintainaccuratecustomer records, documentation, and transaction updates.
• Support customer portal activities including uploads/downloads of required documentation and order acknowledgements.
• Follow established SOPs, work instructions, and compliance requirements.

Continuous Improvement & Operational Excellence

• Support continuous improvement initiatives focused on customer experience, operational efficiency, responsiveness, and execution quality.
• Identifyprocess improvement opportunities and communicate recommendations to leadership.
• Participate in training initiatives and process deployment activities.
• Promote a collaborative, professional, and customer-focused team environment.
• On Time Payment*– Working with the finance department to ensure all finance / credit issues are resolvedin a timely mannerwith a positive outcome*(Region / Territory dependent)

PREPARATION, KNOWLEDGE, SKILLS & ABILITIES

• High school diploma, secondary education certificate, vocational qualification, or equivalent required.Additionaleducation in Business or related fields preferred.
• A minimum of 1-year prior experience within a similar role in a dynamic, fast paced environment.
• Relevant customer service, customer operations, order management, or business experience may be considered in lieu of formal education requirements.
• Requires business acumenand problem-solving skillswith a strong degree ofcreativity and passion.
• Flexibility to undertake several tasks simultaneously and manage them effectively.
• Effective written and oral communication skills, with the ability to communicate with those withdifferingprimarylanguages and cultures.
• Skilled using Microsoft Office:Word, Excel, and PowerPoint.
• Performs successfully under light supervision.
• Builds strong and successful relationships, effectively supporting and influencing colleagues, partners, suppliers,customers,and members of the global team.
• Positive attitude withanability to absorb& learnquickly.
• Team player with the ability to work to the highest accuracy in demanding situations under time constraints.