Coordinador de Oficina Administrativo

Placements24; Monterrey; Hybrid; MXN 167,000 - 312,000; Full time

Job summary

Placements24 is seeking an experienced Administrative Office Coordinator to join the team and support operations remotely from Mexico. You will oversee daily administrative tasks, manage calendars, and coordinate communications while ensuring efficient, confidential handling of information.

The ideal candidate has 3–5 years of administrative coordination experience, excellent Spanish communication skills, and the ability to work independently in a virtual environment.

Qualifications

• Minimum 3–5 years of experience in administrative coordination or office management.
• Remote setting experience preferred.
• Advanced proficiency in Microsoft Office and collaboration tools (Zoom, Slack).
• Excellent organizational, time management, and prioritization skills.

Responsibilities

• Oversee and manage daily administrative operations, ensuring smooth workflow.
• Coordinate virtual meetings, manage calendars, and schedule appointments for executives and management.
• Handle all communications, including emails, calls, and correspondence promptly.
• Maintain digital filing systems and securely store documents.
• Manage office supplies, equipment, and vendor relationships.
• Assist in preparation of reports, presentations, and critical documents.
• Support project management by coordinating resources and tracking progress.
• Develop and implement administrative procedures to improve efficiency.
• Liaise with internal departments and external stakeholders for seamless collaboration.

Skills

Microsoft Office proficiency

Communication

Time management

Problem solving

Remote work excellence

Education

High school diploma

Bachelor's degree preferred

Tools

Zoom

Slack

Microsoft Office

Job description

About the Role

Our client is seeking an experienced and proactive Administrative Office Coordinator to join their team, supporting operations remotely. This pivotal role involves overseeing and managing various administrative functions to ensure the efficient and effective running of the organization's day-to-day activities. The ideal candidate will be a highly organized individual with exceptional communication and problem-solving skills, capable of managing diverse tasks in a virtual environment. This position offers a unique opportunity for a self‑motivated professional to contribute significantly to a forward‑thinking company that champions remote work and employee development. We are looking for someone who can independently manage their workload, collaborate effectively with remote teams, and maintain a high level of productivity from their home office. The role requires a strong understanding of administrative processes and the ability to implement improvements for greater efficiency. Our client values innovation and efficiency in all aspects of its operations.

Key Responsibilities

• Oversee and manage daily administrative operations, ensuring smooth workflow and timely completion of tasks.
• Coordinate virtual meetings, manage calendars, and schedule appointments for executive and management staff.
• Handle all incoming and outgoing communications, including emails, calls, and correspondence, ensuring professional and prompt responses.
• Maintain and organize digital filing systems, ensuring all documents are securely stored and easily retrievable.
• Manage office supplies, equipment, and vendor relationships, coordinating with service providers as needed.
• Assist in the preparation of reports, presentations, and other critical business documents.
• Support project management activities by coordinating resources and tracking progress.
• Develop and implement administrative procedures to enhance operational efficiency.
• Liaise with internal departments and external stakeholders to facilitate seamless communication and collaboration.

Requirements

• Minimum of 3-5 years of experience in administrative coordination, office management, or a similar role.
• Proven ability to manage administrative tasks effectively in a remote setting.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaborative tools (e.g., Zoom, Slack).
• Excellent organizational skills, with a strong emphasis on time management and prioritization.
• Exceptional written and verbal communication skills in Spanish; English proficiency is a plus.
• Demonstrated ability to work independently, take initiative, and solve problems proactively.
• High school diploma or equivalent required; a bachelor's degree is preferred.
• Experience in process improvement and workflow optimization.
• High level of discretion and confidentiality.

Benefits

• Our client provides a competitive salary, comprehensive benefits package, and the significant advantage of a fully remote work arrangement, offering excellent work‑life balance.
• Opportunities for professional development, continuous learning, and career advancement within the organization are actively encouraged.
• Employees benefit from a supportive and collaborative virtual team environment, regular feedback, and the chance to work on impactful projects.
• We invest in our employees' growth and provide the necessary resources for success.
• This remote position allows you to work from anywhere within Mexico, offering flexibility and autonomy.