Contracts Manager (Gerente de Contratos)

Ware Malcomb; Ciudad de México; On-site; MXN 600,000 - 900,000; Full time

Job summary

Ware Malcomb is seeking a Contracts Manager to coordinate and review contractual documents, liaise with clients and legal counsel, and ensure risk management policy compliance. The role partners with internal accounting, CFO, and project teams to deliver high service levels.

This full-time position requires experience in drafting and negotiating agreements, strong client service skills, and the ability to manage multiple deadlines across dynamic projects.

Qualifications

• Experience drafting professional services agreements.
• Experience reviewing and negotiating contract documents.
• The ability to thrive in a fast-paced environment and manage multiple deadlines.
• Excellent written and verbal communication, essential for client service.
• Familiarity with common legal terminology; strong organizational skills.

Responsibilities

• Coordinate contract negotiations with clients and consultants, aiming for mutually acceptable terms.
• Review and redline professional services agreements; ensure 48-hour turnaround for reviews.
• Work with external legal counsel to review client-form agreements.
• Identify issues and propose actions for satisfactory resolution.
• Join the negotiating team to establish terms and suggest clauses for client consideration.
• Monitor contract statuses and collaborate with project teams and clients to obtain executed agreements.
• Coordinate NDA signatures and consent/assignment forms.
• Oversee renewal and filing of active Certificates of Insurance.
• Coordinate with insurance broker to resolve coverage issues.
• Coordinate with legal to issue demand letters, file liens, and pursue collections on past due accounts.
• Develop and conduct training for project teams to ensure consistent practices.
• Lead strategic planning to improve the Contracts group and staff growth opportunities.

Skills

Contract drafting

Contract review

Multi-deadline management

Excellent communication

Legal terminology familiarity

Education

Bachelor’s degree in business, accounting, finance, or related discipline

Tools

Deltek Vantagepoint

Microsoft Office

Job description

Are you ready to join a growth-oriented team where creativity meets innovation? At Ware Malcomb, we are a dynamic and forward-thinking design firm committed to pushing the boundaries. Our team-oriented, collaborative approach ensures that every project is a blend of visionary design, seamless project delivery, and we are actively engaged with both the community and the industry. Discover our vibrant culture to get an inside look into life at Ware Malcomb and the programs we offer. https://waremalcomb.com/life-at-ware-malcomb/

El Gerente de Contratos es un miembro clave del equipo administrativo de Ware Malcomb y es responsable de coordinar y revisar los documentos contractuales y coordinar con clientes externos y asesores legales, así como con el personal interno de contabilidad, CFO y equipos de Gestión de proyectos para proporcionar un alto nivel de servicio al cliente y garantizar el cumplimiento de las políticas de gestión de riesgos establecidas por Ware Malcomb.

The Contracts Manager is a key member of the Ware Malcomb administrative team and is responsible for coordinating and reviewing contractual documents and coordinating with external clients and legal counsel as well as internal accounting staff, CFO and Project teams to provide a high level of client service and ensure compliance with Ware Malcomb’s established risk management policies.

Responsabilidades

• Coordinar las negociaciones contractuales con clientes y consultores, proporcionando un alto nivel de servicio al cliente con el objetivo de alcanzar términos contractuales mutuamente aceptables
• Revisar y redactar acuerdos de servicios profesionales e identificar posibles problemas, logrando un plazo de 48 horas para la revisión de contratos.
• Trabajar con un asesor legal externo para revisar y redactar los acuerdos de formulario del cliente
• Identificar cuestiones y problemas contractuales y sugerir medidas apropiadas para garantizar una resolución satisfactoria
• Participar como miembro del equipo negociador para establecer los términos y condiciones de los contratos y sugerir cláusulas alternativas al cliente para su consideración
• Supervisar los estados de los contratos y trabajar con los equipos de proyecto y los clientes para obtener los acuerdos ejecutados
• Revisar y coordinar la firma de acuerdos de confidencialidad y formularios de consentimiento/asignación
• Supervisar la renovación y el archivo de todos los Certificados de Seguro activos, manteniendo el cumplimiento de los contratos existentes
• Coordinar con el bróker de seguros la resolución de problemas de cobertura
• Coordinar con el equipo legal para emitir cartas de demanda, presentar gravámenes y tomar otras medidas de cobro en cuentas vencidas.
• Desarrollar y llevar a cabo capacitación para los equipos de proyecto con el fin de lograr prácticas y procedimientos consistentes en todas las organizaciones.
• Participar en la planificación estratégica, liderando mejoras en el grupo de Contratos, identificar necesidades de recursos y brindar oportunidades de crecimiento al personal

Responsibilities

• Coordinate contract negotiations with clients & consultants, providing a high level of client service with the goal of reaching mutually agreeable contract terms
• Review & redline professional services agreements & identify potential issues, achieving a 48-hour turnaround time for contract review
• Work with outside legal counsel to review & redline client-form agreements
• Identify contractual issues and problems and suggest appropriate action to ensure satisfactory resolution
• Participate as a member of the negotiating team to establish terms and conditions for the contracts and suggest alternative clauses to the client for consideration
• Monitor contract statuses and work with Project Teams & clients to obtain executed agreements
• Review & coordinate signature of NDA and consent/assignment forms
• Oversee the renewal & filing of all active Certificates of Insurance, maintaining compliance with existing contracts
• Coordinate with insurance broker to resolve coverage issues
• Coordinate with legal team to issue demand letters, file liens and take other collections actions on past due accounts.
• Develop & conduct training for Project Teams in order to achieve consistent practices and procedures across all Organizations
• Participate in strategic planning, leading improvements in the Contracts group, identify resource needs and provide growth opportunities to current staff

Calificaciones

• Experiencia en la redacción de acuerdos de servicios profesionales
• Experiencia en la revisión y negociación de documentos contractuales
• La capacidad de desenvolverse en un entorno acelerado y gestionar múltiples plazos
• Excelentes habilidades de comunicación y servicio al cliente, escritas y verbales, son esenciales
• Excelentes habilidades de comunicación oral y escrita, incluyendo la familiaridad con la terminología legal común
• Habilidades de organización excepcionales y gran automotivación con gran atención al detalle.
• La capacidad de priorizar y gestionar de forma independiente múltiples tareas cumpliendo satisfactoriamente los plazos y los resultados deseados.
• Fuertes aptitudes interpersonales, capacidad para trabajar con individuos en todos los niveles de la organización de forma positiva, colaborativa, orientada a soluciones.
• Dominio de las aplicaciones de Microsoft Office; experiencia con el software Deltek Vantagepoint es ventajosa.
• Se prefiere una licenciatura en empresariales, contabilidad, finanzas o una disciplina relacionada

Qualifications

• Experience redlining professional services agreements
• Experience with reviewing and negotiating contract documents
• The ability to thrive in a fast-paced environment and manage multiple deadlines
• Excellent communication and customer service skills, written and verbal, are essential
• Excellent oral and written communication skills, including familiarity with common legal terminology
• Exceptional organization skills, strong self-motivator with high attention to detail
• The ability to independently prioritize and manage multiple tasks while satisfactorily meeting deadlines and desired outcomes.
• Strong interpersonal skills, ability to work with individuals at all levels of the organization in a positive, collaborative and solutions-oriented manner
• Proficiency in Microsoft Office applications; experience with Deltek Vantagepoint software a plus
• A Bachelor’s degree in business, accounting, finance, or a related discipline preferred.

This is a full-time, long-term position.

Established in 1972, Ware Malcomb is a dynamic, forward-thinking commercial real estate design firm providing professional architecture, interior design, civil engineering, branding, building measurement, structural engineering and MEP engineering services to clients throughout the world. With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of office, industrial, science & technology, healthcare, multifamily, retail, hospitality and public/institutional projects.

The firm is also ranked among the top 10 Architecture/Engineering firms in Engineering News-Record’s Top 500 Design Firms and the Top 30 Interior Design Firms in Interior Design magazine’s Top 100 Giants. For more information, visit waremalcomb.com.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.