Card admin

Flowserve, S. de R.L. de C.V. (Mexico); Santiago de Querétaro; On-site; MXN 240,000 - 360,000; Full time

Job summary

Flowserve, S. de R.L. de C.V. (Mexico) is seeking a Travel & Expense and P-card Administrator to support day-to-day administration of T&E and P-card programs, including Concur system setup and maintenance.

You will manage cardholder setups, serve as main point of contact, maintain documentation and controls, and assist with month-end close and data accuracy while ensuring compliance with GAAP, SOX and local regulations.

Qualifications

• 1-3 years’ work experience in accounting or auditing platform preferably having experience with T&E and P-card reports.
• Have completed or in progress an Economics/Finance related Secondary Studies or Bachelor’s degree
• Have excellent verbal and written communication skills in English. Any additional languages would be a plus but not essential.
• Higher user-level Microsoft Office, including Excel, Word and PowerPoint knowledge
• Working knowledge of Concur/ERP systems (such as Oracle, SAP)
• Natural at building positive relationships
• Have analytical, research and problem-solving skills
• Proactively recognizes process gaps and supports process changes
• Continuous improvement mindset
• High tolerance for multi-tasking
• Ability to manage sensitive and confidential information
• Excellent team player
• Ability to train and mentor other team members

Responsibilities

• Handle day-to-day administration and support of the Travel & Expense (T&E) and Procurement Card (P-card) programs.
• Manage cardholder setup, maintenance, changes, suspensions, and terminations
• Serve as the main point of contact for employees, managers, and internal stakeholders on T&E and P-card matters
• Maintain card program documentation, procedures, and internal controls
• Recognize process deficiencies and suggest solutions
• Identify inconsistencies in daily data interface and correct or escalate
• Handle and respond to internal traveler requests according to Flowserve SLAs
• Be the first escalation point for Card owners
• Maintain contact with card provider
• Support month end close activities and basic understanding of the process
• Assure accuracy of ledger account coding and ensure proper processing
• Maintain healthy relationships with Flowserve employees and ensure service levels
• Ensure compliance with Flowserve policies, GAAP, SOX and local laws
• Perform other ad-hoc tasks and update Desktop Procedure Documentation
• Provide training to Associate and Staff Accountants
• Participate in projects as required

Skills

T&E reporting

P-card reporting

English communication

Education

Economics/Finance degree

Tools

Concur

ERP systems (Oracle/SAP)

Job description

Responsibilities

• The T&E and P-Card Administrator is responsible for the day-to-day administration, and support of the company’s Travel & Expense (T&E) and Procurement Card (P-card) programs, along with Concur system setup and ongoing maintenance
• Manage cardholder setup, maintenance, changes, suspensions, and terminations
• Serve as the main point of contact for employees, managers, and internal stakeholders on T&E and P-card matters
• Maintain card program documentation, procedures, and internal controls
• Recognize process deficiencies and suggest solutions
• Identify inconsistencies in daily data interface, correct the inconsistency or escal
• Handle and respond to Flowserve internal traveler and other employee requests and inquires according to the Flowserve SLAs
• Being the first escalation point for Card owners
• Keeping contact with card provider
• Handle urgent, critical cases
• Support the month end close activities and have a basic understanding of the process
• Assure accuracy of ledger account coding through rigorous training, follow-up and understanding of the available information necessary to ensure complete and accurate processing
• Maintain a functional and healthy relationship with Flowserve employees to assure a healthy service level
• Ensure compliance with Flowserve policies, US Generally Accepted Accounting Principles as defined by Flowserve (GAAP), Sarbanes-Oxley (SOX) and local statutory laws and regulations and that business is conducted within Flowserve ethical code of business conduct
• Perform other ad-hoc tasks defined by the direct leader or above
• Ensure Desktop Procedure Documentation is up to date
• Provide training to Associate and Staff Accountants
• Participate in projects as required

Qualifications

• 1-3 years’ work experience in accounting or auditing platform preferably having experience with T&E and P-card reports
• Have completed or in progress an Economics/Finance related Secondary Studies or Bachelor’s degree
• Have excellent verbal and written communication skills in English. Any additional languages would be a plus but not essential.
• Higher user-level Microsoft Office, including Excel, Word and PowerPoint knowledge
• Working knowledge of Concur/ERP systems (such as Oracle, SAP)
• Natural at building positive relationships
• Have analytical, research and problem-solving skills
• Keen attention to details
• Proactively recognizes process gaps and supports process changes
• Continuous improvement mindset
• High tolerance for multi-tasking
• Ability to manage sensitive and confidential information
• Excellent team player
• Ability to train and mentor other team members