Bilingual Administrative Assistant | Otay

North American Production Sharing de México, S.A. de C.V.; Tijuana; On-site; MXN 240,000 - 420,000; Full time

Job summary

North American Production Sharing de México, S.A. de C.V. is seeking a Bilingual Administrative Assistant to provide comprehensive administrative support across the organization.

The role focuses on document management, vendor relations, invoicing, event coordination, and employee support, with a multinational, multicultural work environment in Mexico. Strong organizational skills and attention to detail are essential.

Qualifications

• Minimum 2 years of experience in administrative processes.

Responsibilities

• Support general administrative processes.
• Manage and follow up on documentation, files, and corporate seals.
• Coordinate services including purchasing office supplies, maintenance, cafeteria, security and transportation services.
• Manage and follow up with administrative service providers and vendors.
• Assist with invoicing processes and document control.
• Coordinate services related to management of general and hazardous waste.
• Support reception and assistance of clients and visitors.
• Follow up on procedures and documentation with the Ministry of Labor (STPS).
• Assist in planning and coordination of internal events.
• Provide administrative support for expatriate employees, including immigration, tax, and banking procedures.
• Follow up on procedures with government agencies.
• Maintain effective communication with different departments.

Skills

Analytical skills

Problem solving

Excel

Email management

Microsoft Office

Attention to detail

Time management

Tools

Microsoft Office Suite

Outlook

Job description

A leading electronics manufacturing company with a global presence is seeking a Bilingual Administrative Assistant to provide administrative support across different areas of the organization.

Main Responsibilities

• Support general administrative processes.
• Manage and follow up on documentation, files, and corporate seals.
• Coordinate general services, including purchasing office supplies, office or apartment maintenance, and monitoring cafeteria, security, and transportation services.
• Manage and follow up with administrative service providers and vendors.
• Assist with invoicing processes and document control.
• Coordinate services related to the management of general and hazardous waste.
• Support the reception and attention of clients and visitors.
• Follow up on procedures and documentation related to the Ministry of Labor (STPS).
• Assist in the planning and coordination of internal events.
• Provide administrative support for expatriate employees, including immigration, tax, and banking procedures.
• Follow up on procedures and matters with government agencies.
• Provide administrative support and maintain effective communication with different departments within the company.

Requirements

• Minimum of 2 years of experience in administrative processes.
• Intermediate Excel skills.
• Proficiency in email management and Microsoft Office applications.
• Strong analytical and problem-solving skills.
• Intermediate English level.
• Excellent organizational skills and attention to detail.

Key Competencies

• Effective communication skills.
• Teamwork and collaboration.
• Strong organizational and follow-up abilities.
• Proactive attitude and sense of urgency.
• Responsibility and confidentiality.
• Ability to work effectively in multicultural environments.
• Results-oriented mindset.