Associate Specialist, AP Accounting

Pandora; Ciudad de México; On-site; MXN 320,000 - 460,000; Full time

Job summary

Pandora is seeking a dynamic Associate Specialist, AP Accounting in Mexico City to ensure accurate, timely supplier invoices, credit notes and payment processing within controls. You will support end-to-end AP activities and collaborate with Finance, Procurement and Treasury to resolve issues and maintain strong supplier relationships.

The role requires 1–3 years in accounting, strong Excel skills, and clear communication with internal stakeholders.

Qualifications

• 1-3 years of experience with accounting, including general ledger coding, cost centres, accruals, account reconciliations and month-end closing.
• Knowledge of invoice-processing requirements, purchase orders, tax documentation, payment terms and supplier account management.
• Strong analytical and problem-solving skills, with the ability to identify discrepancies, determine root causes and recommend corrective actions.
• Clear written and verbal communication skills, with the ability to interact professionally with suppliers and internal stakeholders.
• High level of accuracy and attention to detail when processing financial information and maintaining supporting documentation.
• Advanced proficiency in Microsoft Excel and financial reporting tools.
• Experience working with ERP systems and AP automation tools.

Responsibilities

• Process supplier invoices, credit notes and payment requests accurately and within established service-level timelines.
• Validate general ledger accounts, cost centres, departments, project or network codes, tax codes, payment terms, approvals and supporting documentation.
• Ensure Accounts Payable transactions comply with company policies, internal controls, approval requirements and applicable accounting and tax regulations.
• Investigate and resolve invoice discrepancies, purchase-order mismatches, blocked invoices, duplicate submissions, missing approvals and payment exceptions.
• Reconcile supplier accounts and statements, identifying and resolving missing invoices, open credit notes, unapplied payments and outstanding balances.
• Review invoices due for payment and support the preparation and validation of payment proposals.
• Collaborate with Treasury and relevant stakeholders to resolve payment exceptions and facilitate timely and accurate supplier payments.
• Respond to supplier and internal stakeholder enquiries regarding invoice status, payment dates, rejected documents, deductions and accounting requirements.
• Support month-end closing activities, including Accounts Payable reconciliations, ageing reviews, accruals, open-item analysis and financial reporting.

Skills

Analytical skills

Problem solving

Communication skills

Attention to detail

English proficiency

Tools

Microsoft Excel

ERP systems

AP automation tools

Job description

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Do you want to be a part of the world’s leading jewelry company while putting your experience in Accounts Payableinto use? If yes, then we might have an exciting opportunity for you! You will be part of Pandora Latin America Team in an international organization of can-do spirited, passionate, and performance-driven people.

Pandora is looking for a dynamic and business-savvy Associate Specialist, AP Accountingin Mexico City, Mexico.

Main purpose of the role:

The AP Accounting Specialist is responsible for ensuring the accurate, timely, and compliant processing of supplier invoices, credit notes, payment requests, and vendor account transactions. The role supports the end-to-end Accounts Payable process by validating accounting information, approvals, tax requirements, and supporting documentation. The position works closely with Finance, Procurement, Treasury, Tax, business stakeholders, and suppliers to resolve discrepancies, support timely payments, maintain accurate financial records, and contribute to an efficient and well-controlled Procure-to-Pay process.

The AP Accounting Specialist contributes to accurate financial reporting, timely supplier payments, and effective financial controls. Through accurate invoice processing, account reconciliation, and proactive resolution of payment exceptions, the role helps reduce financial and compliance risks, prevent late or duplicate payments, and maintain positive relationships with suppliers and internal stakeholders.

• Process supplier invoices, credit notes and payment requests accurately and within established service-level timelines.
• Validate general ledger accounts, cost centres, departments, project or network codes, tax codes, payment terms, approvals and supporting documentation.
• Ensure Accounts Payable transactions comply with company policies, internal controls, approval requirements and applicable accounting and tax regulations.
• Investigate and resolve invoice discrepancies, purchase-order mismatches, blocked invoices, duplicate submissions, missing approvals and payment exceptions.
• Reconcile supplier accounts and statements, identifying and resolving missing invoices, open credit notes, unapplied payments and outstanding balances.
• Review invoices due for payment and support the preparation and validation of payment proposals.
• Collaborate with Treasury and relevant stakeholders to resolve payment exceptions and facilitate timely and accurate supplier payments.
• Respond to supplier and internal stakeholder enquiries regarding invoice status, payment dates, rejected documents, deductions and accounting requirements.
• Support month-end closing activities, including Accounts Payable reconciliations, ageing reviews, accruals, open-item analysis and financial reporting.

What We Are Looking For:

• 1-3 years of experience with accounting, including general ledger coding, cost centres, accruals, account reconciliations and month-end closing.

Knowledge of invoice-processing requirements, purchase orders, tax documentation, payment terms and supplier account management.

Strong analytical and problem-solving skills, with the ability to identify discrepancies, determine root causes and recommend corrective actions.

Clear written and verbal communication skills, with the ability to interact professionally with suppliers and internal stakeholders.

High level of accuracy and attention to detail when processing financial information and maintaining supporting documentation.

Clear written and verbal communication skills, with the ability to interact professionally with suppliers and internal stakeholders.

Advanced proficiency in Microsoft Excel and financial reporting tools.

Experience working with ERP systems and AP automation tools.

High attention to detail and commitment to accuracy.

Demonstrated collaboration, teamwork, and cross-functional partnership skills.

Proficiency in written and spoken English.

About Pandora:

Pandora is the world's largest jewellery brand, specialising in the design, crafting and marketing of accessible luxury jewellery made from high-quality materials. Each piece is created to inspire self-expression, allowing people to share their stories and passions through meaningful jewellery. Pandora jewellery is sold in more than 100 countries through 7,000 points of sale, including more than 2,800 concept stores.

Headquartered in Copenhagen, Denmark, Pandora employs around 39,000 people worldwide and crafts its jewellery with 100% recycled silver and gold. Pandora is committed to leadership in sustainability and has set out to halve greenhouse gas emissions across its value chain by 2030. Pandora is listed on the Nasdaq Copenhagen stock exchange and generated revenue of DKK 32.5 billion (EUR 4.4 billion) in 2025.