Assistant Property Manager

Relay Human Cloud; Ciudad de México; On-site; MXN 180,000 - 240,000; Full time

Job summary

A property management company in Mexico City is seeking a detail-oriented Assistant Property Manager to manage legal, accounting, and operations tasks. Responsibilities include running Yardi reports, coordinating vendors, and ensuring compliance with building standards. Ideal candidates should have a Bachelor's degree, proven experience in property management, and fluency in English. This is a full-time position focused on maintaining financial health and operational efficiency.

Qualifications

• Proven experience as an Assistant Property Manager.
• Strong understanding of accounting and financial principles.
• Fluency in English is essential.

Responsibilities

• Run & digitize Yardi Reports for various financial activities.
• Code invoice workflows for approval.
• Coordinate vendors for engineering tasks.
• Review and file service summaries.
• Ensure utility data is accurately input for Energy Star.
• Follow up with vendors on invoices and payments.
• Coordinate work orders, email tenants to confirm satisfaction with completion.
• Review/Compare bids and call out differences in scope, pricing, or warranty.
• Input utility data for all properties for Energy Star.
• Update/create standard forms for all properties and integrate with the work order system.
• Input all assets/equipment into the system with maintenance dates.
• Keep building information, system logins/passwords, and lockbox codes up to date.

Skills

Detail-oriented

Accounting

Legal compliance

Vendor coordination

Yardi software

Education

Bachelor's degree in Accounting, Finance, or related field

Tools

Yardi

Job description

We are seeking a detail-oriented and experienced Assistant Property Manager to join our team. The primary responsibilities of this role involve working in legal, accounting, and operations, catching small things that are missed or should be added to the master lease template, requesting the proper permissions for importing, and getting the buildings LEED certified. The role also includes making small macro-level decisions to ensure the buildings get and stay current with technology.

Responsibilities

• Run & Digitally File Yardi Reports (Rent Roll, Rent Up, Budget Comp, Weekly AP/AR, etc.)
• Code Invoice Workflow for approval
• Coordinate vendors for engineering
• Digitally file annual testing and reports
• Review and file scheduled service summaries
• Follow up with vendors on invoices and payments
• Coordinate work orders, email tenants to confirm satisfaction with completion, close out work orders
• Review/Compare Bids to call out any difference in scope, pricing, warranty, etc. (First looks and compile for me)
• Input utility data for all properties for Energy Star
• Update/create standard forms for all properties (such as those included in welcome packs, used to schedule moves with the building, etc. – integrate with work order system)
• Input all assets/equipment into work order system and log (past and moving forward) maintenance, dates of replacements, etc.
• Keep building information, system log Ins/passwords, building lockbox codes up to date

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• Proven experience as an Assistant Property Manager
• English is a must.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative

Industries

• Construction

If you are a dedicated and detail-oriented professional with a passion for accounting, we encourage you to apply and join our team in ensuring the financial health and success of our organization.