Asistente Administrativo a Distancia Premium

Placements24; Tuxtla Gutiérrez; Hybrid; MXN 201,000 - 312,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Remote-friendly culture

Flexible schedule

Job summary

Placements24 is seeking an Administrative Assistant to join our distributed team in a fully remote capacity. You will manage calendars, handle correspondence, prepare documents, and support multiple departments across time zones with minimal supervision.

The ideal candidate has a high school diploma, strong Spanish language communication, and expert command of MS Office and Google Workspace. You excel in organized, proactive work and thrive in a flexible, remote environment.

Qualifications

• Proven experience as an Administrative Assistant or in a similar remote support role.
• Proficiency with remote work tools and platforms (video conferencing, PM software).
• Advanced knowledge of Microsoft Office Suite and Google Workspace.
• Excellent organizational skills and ability to prioritize tasks.
• Fluent written and spoken Spanish.
• Ability to work independently with minimal supervision.
• Discretion in handling confidential information.

Responsibilities

• Manage electronic calendars and schedule virtual meetings for executives and teams.
• Handle correspondence via email and digital channels.
• Prepare, format, and proofread documents, reports, and presentations.
• Maintain digital files and databases securely and accessibly.
• Coordinate travel arrangements and logistics for remote personnel.
• Process expense reports and manage reimbursements.
• Provide administrative support to various departments and projects.
• Conduct research and gather information as needed.
• Ensure tasks are completed accurately and on time.
• Serve as a point of contact for internal inquiries.

Skills

Remote administration

Calendar management

Documentation

MS Office

Google Workspace

Spanish communication

Independent work

Education

High school diploma

Tools

Video conferencing tools

Project management software

Job description

About the Role

Our client is seeking a dedicated and experienced Administrative Assistant to join their team in a fully remote capacity. This position is ideal for a proactive individual who excels in managing administrative tasks and supporting a distributed workforce from any location. The successful candidate will be responsible for ensuring the smooth and efficient operation of various administrative functions, contributing to the overall productivity of the organization. We are committed to providing a supportive and flexible remote work environment, allowing you to perform your duties effectively while maintaining a healthy work-life balance. Your organizational prowess and commitment to excellence will be key to your success in this role.

Key Responsibilities

• Manage electronic calendars and schedule virtual meetings for executives and team members.
• Handle all correspondence via email and other digital communication channels.
• Prepare, format, and proofread documents, reports, and presentations.
• Maintain and organize digital files and databases in a secure and accessible manner.
• Coordinate travel arrangements and logistics for remote personnel.
• Process expense reports and manage reimbursements efficiently.
• Provide administrative support to various departments and projects as required.
• Conduct research and compile information as needed for specific tasks.
• Ensure all administrative tasks are completed accurately and on time, adhering to company standards.
• Act as a point of contact for internal inquiries, providing timely and helpful responses.

Requirements

• Proven experience as an Administrative Assistant or in a similar remote support role.
• Proficiency with remote work tools and platforms (e.g., video conferencing, project management software).
• Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Exceptional organizational skills and ability to prioritize tasks effectively.
• Strong written and verbal communication skills in Spanish.
• High level of attention to detail and accuracy.
• Ability to work independently with minimal supervision.
• Discretion in handling confidential information.
• Reliable internet connection and a suitable home office environment.
• High school diploma or equivalent required; further education is an advantage.

Benefits

• This fully remote role offers a competitive salary and a robust benefits package, including health insurance and paid time off.
• Our client believes in empowering its employees and provides opportunities for professional growth and development within a flexible work structure.
• We foster a collaborative and supportive remote culture, valuing the contributions of each team member.
• Embrace the opportunity to advance your administrative career with a company that prioritizes your well-being and offers a truly flexible work arrangement.