Asistente Administrativo (Bilingüe)

Alliance Especializados del Aire S.A de C.V.; Tijuana; Presencial; MXN 50,000 - 200,000; Jornada completa

Descripción de la vacante

A local service company in Tijuana seeks a Receptionist/Sales Assistant to greet visitors, handle calls, and assist the Sales Department. The ideal candidate should possess strong bilingual communication skills in Spanish and English, manage back office tasks, and have intermediate computer skills. This role emphasizes excellent organizational abilities and a pleasant personality. Please send your resume in English.

Formación

• Must be fluent in both Spanish and English.
• Proficient in using Microsoft Office applications.

Responsabilidades

• Greet all visitors and answer incoming calls.
• Manage visitor logbook for foreign visitors.
• Arrange hotel and travel needs for staff and customers.
• Perform administrative tasks as assigned by management.

Conocimientos

Intermediate computer skills (Office: Word, Excel, Power Point)

Strong verbal and written skills in Spanish and English

Organizational skills

Advanced computer systems management

Descripción del empleo

Greet visitors, clients and vendors. Answer incoming calls for company in English or Spanish, whichever is appropriate. Assist and coordinate back office activities for Sales Department. Assist with Sales Department duties (defined below), Management Team and Finance Department activities (defined below). Receptionist/Sales Assistant must manage time and daily activities to ensure all activities are completed accurately and on time, each day.

MAIN DUTIES:

• Greets all visitors. Controls the Foreign Visitor Logbook. Verify foreign visitors carry a valid Immigration Permit and Passport and perform appropriate procedures for logging their information in the aforementioned logbook.

• Answers the phones for the Company and transfers calls to appropriate Staff as needed or assist callers with their needs. Receives mail and distributes to the appropriate recipient.

• Arranges necessary materials and office supplies for the office and maintains Stationery control.

• Communicates with AAP staff and incoming Customers to arrange hotel, travel and entertainment needs. Make hotel reservations and flight reservations as required for AAP staff and Customers.

• Assists in the preparation of meeting rooms to receive visitors or staff. Order meals for visitors/staff as necessary.

• Performs administrative tasks or generates reports that are assigned by Executive Management.

• This position does not assist any other department within the company unless so advised by Sales Director.

• Perform any other activities and duties as directed by Executive Management.

SKILLS:

1. Intermediate computer skills (Office: Word, Excel, Power Point, etc.) and/or application programs.
2. Strong verbal and written skills in Spanish and English are essential to interact effectively with customers and visitors.
3. Organizational andadvanced computer systems management skills in Microsoft Office (Word, Excel, PPT, etc.), email, hotel and flight reservations, electronic calendars and agendas.

PERSONALITY TRAITS:

• Excellent communication for treating people.

• Pleasant personality.

• Be honest and respectful.

Please send Resume in English