Administrative Assistant

Eaton Aerospace Fed Pacifico; Tijuana; On-site; MXN 180,000 - 280,000; Full time

Job summary

Eaton Aerospace FED Pacifico in Tijuana, MX seeks an administrative professional to support the Plant Manager and keep the office running smoothly. You will manage calendars, coordinate meetings and travel, prepare correspondence, and handle inquiries with discretion.

This role requires independence, good judgment, and the ability to solve problems while driving continuous improvement within the Eaton Business System (EBS) and CIF.

Qualifications

• Undergraduate degree required with 1–3 years assisting senior-level executives.
• Excellent technical secretarial skills.
• Excellent written and oral communication skills.
• Proficient in Word, Excel, and PowerPoint.
• Good judgment and problem-solving abilities.
• Discretion and confidentiality in handling sensitive information.

Responsibilities

• Maintain the Plant Manager's daily calendar and coordinate meetings.
• Prepare correspondence and reports; handle travel arrangements.
• Screen inquiries and manage visitor access.
• Support continuous improvement initiatives per EBS/CIF.
• Coordinate internal/external communications and filing.

Skills

Administrative support

Executive support

MS Office

Communication skills

Education

Undergraduate degree

Tools

Microsoft Office Suite

Job description

What you’ll do:

Primary Function:

Provides administrative support to Plant Manager. Provides for and facilitates the smooth operation of the Plant Manager’s office. Maintains records, handles inquiries, prepares correspondence, and performs special assignments as required. Work is performed under minimum supervision and requires incumbent to exercise significant independence, excellent judgment, problem solving and discretion. The position drives continuous improvement while utilizing the framework of the Eaton Business System (EBS) and the Continuous Improvement Framework (CIF).

Essential Functions:

• Maintains a daily calendar, prepares, and manages expense reporting, schedules appointments, plan/coordinates small to large meetings and conferences (as needed), receive visitors, screens calls/mail, handles domestic/international travel arrangements, answers routine inquiries.
• Actively participants and contributes as a part of the team; takes a leadership role in a team. Actively seeks opportunities to help balance the workload throughout the department.
• Possesses a high degree of confidentiality, reliability, discretion, problem-solving, quality and professionalism
• Addresses changing priorities, calendars, and tight deadlines in a highly flexible and proactive manner.
• Possesses excellent organizational skills for managing multiple tasks and priorities in fast paced work environment.
• Monitors and coordinates oral and written communication between internal/external customers and the Campus Plant Manager’s office.
• Ensures proper filing and record keeping by accurately storing/recording information in a timely manner
• Prepares and routes routine and more complex correspondence and/or presentations on own initiative (usually not requiring the Manager’s attention).
• Compiles reports from various information sources and prepares documents for planning meetings and presentations.

Qualifications

Basic qualifications:

• Undergraduate degree required. 1-3 years of progressive administrative assistance experience supporting senior level positions.
• Excellent technical secretarial skills
• Excellent written and oral communication skills.
• Proficient in the use of Microsoft Office products such as Word, Excel, and PowerPoint
• Recommends office procedures and monitors results.
• Recommends plans and coordinates a course of action.
• Exercises good judgment on significant projects.
• Independently responds to a wide variety of information requests. Some inquiries may require some research.
• Familiar with solving problems and performing a variety of important, sometimes urgent, confidential, and complex tasks with constantly changing priorities.

Preferred Specialized Knowledge (not required to be qualified for position):

• Minimum 1 year of experience in a similar position desired
• Make the hard decisions and be proactive.