Administrative Assistant

Siemens Energy; Santiago de Querétaro; Presencial; MXN 400.000 - 560.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Career growth

Supportive culture

Health benefits

PTO & holidays

Savings fund

Parental leave

Descripción de la vacante

Siemens Energy in Mexico is seeking an experienced Administrative Specialist to support the Factory Expansion & Implementation team. You will manage executive calendars, coordinate travel, prepare confidential reports, and handle document management for transformers projects.

The role requires strong organizational and communication skills, ability to work independently, and proficiency with Microsoft Office.

Formación

• 8+ years of experience providing administrative or executive support to senior leadership.
• Proficient in calendar management, travel arrangements, and confidential report handling.
• Advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint).
• Professional English communication, written and verbal.
• Ability to work independently and with cross-functional teams.

Responsabilidades

• Deliver comprehensive administrative support including calendar management, travel, expense reporting, and meeting coordination.
• Act as liaison between the Factory Expansions Head and global team members for clear communication.
• Prepare and manage documentation, presentations, and reports for expansion projects.
• Coordinate logistics for onsite and virtual meetings, workshops, and site visits.
• Maintain confidentiality and handle sensitive information with discretion.
• Support onboarding and administrative needs for new team members.
• Assist with procurement requests, office supplies, and site-related tasks.
• Track and follow up on action items from leadership meetings and project reviews.

Conocimientos

Executive support

Calendar management

Travel arrangements

MS Office

English proficiency

Communication

Documentation

Independent work

Descripción del empleo

A Snapshot of Your Day

This role supports the Factory Expansion & Implementation team and helps ensure business continuity through dedicated administrative support. Based in Mexico, you will support the daily operations of the Transformers business unit by focusing on three main areas: Executive and Team Support, Administrative Operations, and Document Management.

Your responsibilities include managing calendars and travel arrangements, coordinating office activities and events, and preparing and handling confidential reports and documents. You will play an important role in keeping the team organized and supporting a fast-paced project environment.

The ideal candidate has experience in administrative support, strong organizational and communication skills, proficiency with standard office software, and the ability to work independently with minimal supervision.

How You'll Make An Impact

• Deliver comprehensive administrative support, including calendar management, travel arrangements, expense reporting, and meeting coordination.
• Act as a liaison between the Factory Expansions Head and global team members, ensuring clear communication and timely follow-ups.
• Prepare and manage documentation, presentations, and reports for expansion projects.
• Coordinate logistics for onsite and virtual meetings, workshops, and site visits.
• Maintain confidentiality and handle sensitive information with discretion.
• Support onboarding and administrative needs for new team members.
• Assist with procurement requests, office supplies, and site-related tasks.
• Track and follow up on action items from leadership meetings and project reviews.

What You Bring

• 8+ years of experience providing administrative or executive support to senior leadership.
• Strong ability to manage executive calendars, including scheduling meetings, appointments, and travel arrangements while balancing competing priorities.
• Exceptional organizational skills, strong attention to detail, and the ability to manage multiple tasks in a fast-paced environment.
• Excellent written and verbal communication skills, with experience collaborating across international and cross-functional teams.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
• Professional English communication skills, both written and verbal.
• Ability to work independently, adapt to changing priorities, and maintain confidentiality.
• Previous experience working with global teams and supporting cross-functional collaboration is preferred.

About The Team

Our Grid Technology division enables a reliable, sustainable, and digital grid. The power grid is the backbone of the energy transition. Siemens Energy offers a leading portfolio and solutions in HVDC transmission, grid stabilization and storage, high voltage switchgears and transformers, and digital grid technology.

Who is Siemens Energy?

At Siemens Energy, we are more than just an energy technology company. We meet the growing energy demand across 90+ countries while ensuring our climate is protected. With ~100,000 dedicated employees, we not only generate electricity for over 16% of the global community, but we’re also using our technology to help protect people and the environment.

Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.

Find out how you can make a difference at Siemens Energy: https://www.siemens-energy.com/employeevideo

Our Commitment to Diversity

Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character - no matter what ethnic background, gender, age, religion, gender identity, sexual orientation or disability. We energize society, all of society, and we do not discriminate based on our differences.

Rewards/Benefits

• Career growth and development opportunities
• Supportive work culture
• Company paid Health and wellness benefits
• Paid Time Off and paid holidays
• Savings Fund
• Parental leave and family building benefits

https://jobs.siemens-energy.com/jobs