Administrative Assistant

Flex; Región Centro; Presencial; MXN 201.000 - 335.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive salary

Medical insurance

Life insurance

Christmas bonus

Grocery vouchers

Savings fund

Descripción de la vacante

Flex in North Guadalajara is seeking an Administrative Assistant to support leaders with scheduling, travel arrangements, and documentation that drive operational and strategic objectives. You will coordinate meetings, prepare reports, and serve as a conduit between executives, teams, suppliers, and visitors.

Reporting to the General Manager, the role requires strong English, proficient MS Office skills, and the ability to juggle multiple tasks with discretion.

Formación

• Advanced English communication skills, both written and verbal.
• Experience using Microsoft Office applications including Excel, PowerPoint, Word and Outlook.
• Ability to coordinate multiple activities, manage priorities, and follow through on administrative tasks.
• Experience preparing reports, executive presentations, and communications for different levels of the organization.
• Strong communication, organizational, and confidential information management skills.

Responsabilidades

• Coordinate schedules, meetings, travel arrangements, and calendars for leadership.
• Prepare reports, presentations, meeting minutes, and communications.
• Serve as point of contact between leaders, employees, suppliers, and visitors.
• Manage confidential information and correspondence.
• Coordinate events and executive meetings, including logistics.

Conocimientos

Advanced English

MS Office

Task coordination

Executive reports

Confidentiality

Herramientas

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Microsoft Outlook

Descripción del empleo

Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world.

A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment. If you are excited about a role but don’t meet every bullet point, we encourage you to apply and join us to create the extraordinary.

Job Summary

To support our extraordinary teams who build great products and contribute to our growth, we’re looking to add an Administrative Assistant located in North Guadalajara.

Reporting to the General Manager, the Administrative Assistant will be responsible for providing administrative support by coordinating activities, meetings, travel arrangements, communications, and reports that contribute to achieving the organization’s operational and strategic objectives.

What a typical day looks like:

Manage schedules, coordinate meetings, maintain calendars, and follow up on leadership team commitments.

• Coordinate travel arrangements, reservations, logistics, and activities related to internal and external visits.
• Prepare reports, presentations, meeting minutes, communications, and documentation required by the organization.
• Serve as a point of contact between leaders, employees, internal customers, suppliers, and visitors, ensuring effective and timely communication.
• Manage and safeguard confidential information, documentation, and correspondence.
• Coordinate events, executive meetings, and special activities, including logistical and administrative requirements.
• Follow up on expenses, requisitions, invoices, supplies, and other administrative processes within the department.
• Collect, organize, and analyze information to support the preparation of reports and performance indicators.
• Maintain records, files, and databases to ensure proper document control.
• Provide general administrative support to various business areas as needed.

The experience we’re looking to add to our team:

• Advanced English communication skills, both written and verbal.
• Experience using Microsoft Office applications, including Excel, PowerPoint, Word, and Outlook.
• Ability to coordinate multiple activities, manage priorities, and follow through on administrative tasks.
• Experience preparing reports, executive presentations, and communications for different levels of the organization.
• Strong communication, organizational, and confidential information management skills.

What you’ll receive for the great work you provide:

• Competitive salary.
• Major medical insurance and life insurance.
• Christmas bonus.
• Grocery vouchers.
• Savings fund.

PA91

Job Category

Administration

Required Skills:

Optional Skills:

Flex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We’re happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email [e-mail] and we’ll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex, you must complete the application process first).