Administrative Assistant

Robert Bosch Group; Ciudad de México; Presencial; MXN 201.000 - 312.000; Jornada completa

Descripción de la vacante

Robert Bosch Group is seeking an Administrative Assistant to provide comprehensive executive support and ensure smooth administrative operations.

Responsibilities include coordinating travel, submitting expenses, managing purchase orders, and enforcing corporate policies. The role requires a Bachelor’s degree in Administration or related field and 0–3 years of relevant experience, with Advanced English mandatory.

Formación

• Bachelor’s degree in Administration, Business, or related field.
• 0–3 years of administrative or executive support experience.
• Advanced English (C1) mandatory.

Responsabilidades

• Manage and coordinate business travel arrangements with complete audit documentation.
• Prepare and submit expense reports for executives.
• Create and manage purchase orders for office and operational supplies.
• Ensure adherence to corporate policies on travel, expense, purchasing, and compliance.
• Support executives with agenda organization and ad hoc requests.
• Act as a point of contact for internal stakeholders and provide process guidance.

Conocimientos

Advanced English

Organization

Discretion

Professionalism

Communication

Stakeholder management

Flexibility

Educación

Bachelor's degree in Administration/Business

Herramientas

MS Office

Descripción del empleo

Company Description

Do you want beneficial technologies being shaped by your ideas? Whether in the areas of mobility solutions, consumer goods, industrial technology or energy and building technology - with us, you will have the change to improve quality of life all across the globe. Welcome to Bosch!

Job Description

As an Administrative Assistant, you will provide comprehensive executive support and play a key role in ensuring smooth administrative operations. Your responsibilities include:

• Managing and coordinating business travel arrangements (flights, hotels, car rentals) and ensuring complete documentation for audit compliance.
• Preparing and submitting expense reports for executives, ensuring accuracy and timely processing.
• Creating and managing purchase orders for office and operational supplies.
• Ensuring adherence to corporate policies (travel management, expense, purchasing, and compliance guidelines).
• Supporting executives with agenda organization, administrative coordination, and ad hoc requests.
• Acting as a point of contact for internal stakeholders, providing guidance on administrative processes and supporting team needs.
• Maintaining flexibility to support dynamic and unpredictable executive schedules.

Qualifications

• Education: Bachelor’s degree in Administration, Business, or related field.
• Experience: 0–3 years in administrative or executive support roles.
• Languages: English: Advanced (C1 – mandatory)
• Technical Skills: Proficiency in MS Office tools and business applications.
• Soft Skills:
  • Strong organization and attention to detail
  • High level of discretion and professionalism
  • Flexibility and adaptability in fast-paced environments
  • Strong communication and stakeholder management skills