Accounts Payable Specialist

Empresa confidencial; Chihuahua; Híbrido; MXN 180.000 - 300.000; Jornada completa

Descripción de la vacante

Empresa confidencial in Chihuahua is seeking an Accounts Payable Specialist to manage vendor invoices and payments, ensuring accuracy and timely processing within a hybrid work model. You will support month-end close, maintain vendor records, and communicate with suppliers to resolve discrepancies, with a detail-oriented, organized approach in a fast-paced finance environment.

The role requires 2+ years of AP or accounting experience, proficiency with QuickBooks, NetSuite, SAP, and Excel, and

Formación

• High school diploma or equivalent; Associate degree in Accounting or related field preferred.
• 2+ years of accounts payable or general accounting experience.
• Strong understanding of basic accounting principles.
• Proficiency with accounting software (e.g., QuickBooks, NetSuite, Microsoft Dynamics, SAP) and Microsoft Excel.
• Strong attention to detail and organizational skills.

Responsabilidades

• Receive, review, and verify invoices for accuracy, proper coding, and approval.
• Enter invoices into the accounting system and ensure timely processing.
• Match invoices to purchase orders and receiving documents where applicable.
• Prepare and execute weekly or scheduled payments (checks, ACH, wires).
• Reconcile vendor statements and resolve discrepancies promptly.
• Serve as primary contact for vendor inquiries regarding payments and invoice status.
• Maintain positive, professional relationships with vendors.
• Ensure vendor data is accurate and up-to-date in the accounting system.
• Maintain organized digital and physical AP files.
• Ensure compliance with company policies, internal controls, and audit requirements.
• Manage W-9 collection and support year-end 1099 processing.
• Prepare AP reports, aging summaries, and payment forecasts.
• Assist with month-end closing, accruals, and account reconciliations.
• Collaborate with the finance team to improve processes and efficiencies.

Conocimientos

Attention to detail

Organizational skills

Communication and customer service

Deadline-oriented

Problem-solving mindset

2+ years of accounts payable or GA

Educación

High school diploma or equivalent; Associate degree in Accounting or related field preferred

Herramientas

QuickBooks

NetSuite

Microsoft Dynamics

SAP

Microsoft Excel

Descripción del empleo

We're Hiring

Accounts Payable Specialist

Job Location: Chihuahua

Hybrid Work Model

Position Summary

The Accounts Payable Specialist is responsible for managing and processing the company’s vendor invoices and payments in an accurate and timely manner. This role ensures the integrity of financial data, maintains strong vendor relationships, and supports month-end closing activities. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced accounting environment.

Key Responsibilities

Invoice Processing & Payment Management

• Receive, review, and verify invoices for accuracy, proper coding, and approval.
• Enter invoices into the accounting system and ensure timely processing.
• Match invoices to purchase orders and receiving documents where applicable.
• Prepare and execute weekly or scheduled payments (checks, ACH, wires).
• Reconcile vendor statements and resolve discrepancies promptly.

Vendor Relations

• Serve as primary contact for vendor inquiries regarding payments and invoice status.
• Maintain positive, professional relationships with vendors.
• Ensure vendor data is accurate and up-to-date in the accounting system.

Recordkeeping & Compliance

• Maintain organized digital and physical AP files.
• Ensure compliance with company policies, internal controls, and audit requirements.
• Manage W-9 collection and support year-end 1099 processing.

Reporting & Month-End Support

• Prepare AP reports, aging summaries, and payment forecasts.
• Assist with month-end closing, accruals, and account reconciliations.
• Collaborate with the finance team to improve processes and efficiencies.

Qualifications

Required

• High school diploma or equivalent; Associate degree in Accounting or related field preferred.
• 2+ years of accounts payable or general accounting experience.
• Strong understanding of basic accounting principles.
• Proficiency with accounting software (e.g., QuickBooks, NetSuite, Microsoft Dynamics, SAP) and Microsoft Excel.
• Strong attention to detail and organizational skills.

Preferred

• Experience in a mid-size or multi-entity environment.
• Knowledge of 3-way match processes.
• Familiarity with workflow automation tools and electronic payment platforms.

Key Competencies

• Accuracy and attention to detail
• Strong communication and customer service skills
• Ability to meet deadlines and prioritize tasks
• Problem-solving mindset