Accounts Payable Specialist

Empresa confidencial; Chihuahua; Presencial; MXN 201.000 - 312.000; Jornada completa

Descripción de la vacante

Empresa confidencial is seeking an Accounts Payable Specialist to manage vendor invoices and payments with accuracy and timeliness.

You will ensure data integrity, work with vendors, and support month-end close while maintaining strong attention to detail in a fast-paced environment.

Experience with QuickBooks, NetSuite, SAP or similar software is preferred, along with advanced Excel skills.

Formación

• High school diploma or equivalent required; Associate degree preferred.
• 2+ years of accounts payable or general accounting experience.
• Strong understanding of basic accounting principles.
• Proficiency with accounting software (e.g., QuickBooks, NetSuite, Microsoft Dynamics, SAP) and Excel.

Responsabilidades

• Receive, review, and verify invoices for accuracy, proper coding, and approval.
• Enter invoices into the accounting system and ensure timely processing.
• Match invoices to purchase orders and receiving documents where applicable.
• Prepare and execute weekly or scheduled payments (checks, ACH, wires).
• Reconcile vendor statements and resolve discrepancies promptly.
• Serve as primary contact for vendor inquiries regarding payments and invoice status.
• Maintain positive, professional relationships with vendors.
• Ensure vendor data is accurate and up-to-date in the accounting system.
• Prepare AP reports, aging summaries, and payment forecasts.
• Assist with month-end closing, accruals, and account reconciliations.
• Collaborate with the finance team to improve processes and efficiencies.

Conocimientos

Attention to detail

Organizational skills

Communication skills

Educación

High school diploma or equivalent

Associate degree in Accounting or related field

Herramientas

QuickBooks

NetSuite

Microsoft Dynamics

SAP

Microsoft Excel

Descripción del empleo

The Accounts Payable Specialist is responsible for managing and processing the company’s vendor invoices and payments in an accurate and timely manner. This role ensures the integrity of financial data, maintains strong vendor relationships, and supports month-end closing activities. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced accounting.

Key Responsibilities

• Receive, review, and verify invoices for accuracy, proper coding, and approval.
• Enter invoices into the accounting system and ensure timely processing.
• Match invoices to purchase orders and receiving documents where applicable.
• Prepare and execute weekly or scheduled payments (checks, ACH, wires).
• Reconcile vendor statements and resolve discrepancies promptly.
• Serve as primary contact for vendor inquiries regarding payments and invoice status.
• Maintain positive, professional relationships with vendors.
• Ensure vendor data is accurate and up-to-date in the accounting system.

Recordkeeping & Compliance

• Maintain organized digital and physical AP files.
• Ensure compliance with company policies, internal controls, and audit requirements.
• Manage W-9 collection and support year-end 1099 processing.

Reporting & Month-End Support

• Prepare AP reports, aging summaries, and payment forecasts.
• Assist with month-end closing, accruals, and account reconciliations.
• Collaborate with the finance team to improve processes and efficiencies.

Qualifications

Required

• High school diploma or equivalent; Associate degree in Accounting or related field preferred.
• 2+ years of accounts payable or general accounting experience.
• Strong understanding of basic accounting principles.
• Proficiency with accounting software (e.g., QuickBooks, NetSuite, Microsoft Dynamics, SAP) and Microsoft Excel.
• Strong attention to detail and organizational skills.

Preferred

• Experience in a mid-size or multi-entity environment.
• Knowledge of 3-way match processes.
• Familiarity with workflow automation tools and electronic payment platforms.
• Accuracy and attention to detail
• Strong communication and customer service skills
• Ability to meet deadlines and prioritize tasks
• High level of integrity and confidentiality
• Team-oriented with ability to work independently