Accounts Payable Assistant Manager

Omni Hotels & Resorts; Región Costa Norte; On-site; MXN 900,000 - 1,300,000; Full time

Job summary

Omni Hotels & Resorts seeks an Accounts Payable Assistant Manager for Omni Pontoque Resort at Punta de Mita. This leadership role drives end-to-end AP processes, ensures accurate payments, and supports audit readiness in a luxury setting with strict controls.

You will supervise a team, optimize automation, and coordinate with Purchasing, Finance, and corporate offices to meet cash-flow and compliance objectives.

Qualifications

• Bachelor's degree in Public Accounting, Finance, or Business Administration.
• 3–4 years in accounts payable or general accounting, 1–2 years in a supervisory role.
• Experience in luxury hospitality or large resorts preferred.
• US GAAP and Mexican NIF knowledge beneficial.
• Fluent Spanish and English; strong leadership and communication.

Responsibilities

• Lead the accounts payable team and manage daily workflow.
• Oversee 3-way matching and authorizations in Birchstreet.
• Monitor AP aging and ensure 30-day payment terms compliance.
• Coordinate weekly/monthly payment calendars (local and international).
• Ensure regulatory compliance for Mexican tax policies and VAT.
• Report accruals, assist in month-end close, and optimize cash flow.
• Liaise with department heads and executives on budgets and approvals.

Skills

Leadership

Analytical skills

Financial acumen

Communication

Bilingual (Spanish/English)

Education

Bachelor's in Public Accounting/Finance/Business Admin

Professional license desirable

Tools

Oracle Finance

SAP

Birchstreet

Excel (advanced)

Job description

Omni Pontoque Resort at Punta de Mita

Opening in early 2027, Omni Hotels & Resorts has officially broken ground and construction is well underway on Omni Pontoque Resort at Punta de Mita, the brand's first luxury resort in Mexico. Staying true to the brand's mission of creating elevated places and spaces that are inspired by a destination, the resort's exterior and interiors will pay homage to the local culture with a contemporary twist. This beachfront resort will feature 244 guest rooms and suites and two 4-bedroom villas with sweeping views of the Bay of Banderas. Complementing the local area's many attractions and activities, the resort will offer three original restaurant concepts, a destination spa with 14 treatment rooms, two retail shops, multiple pools including adult-only and family-friendly options, a state-of-the-art indoor and outdoor fitness center, and a kids club. Boasting over 27,000 square feet of meeting and event space, the Omni Pontoque will feature a 6,000 square foot ballroom, an open-air pavilion, multiple event lawns and dedicated meeting rooms, all of which provide breathtaking ocean views.

The Accounts Payable Assistant Manager leads, coordinates, and oversees the property's end-to-end disbursement and financial obligations cycle. This role ensures that payments to vendors, contractors, and intercompany accounts are processed with absolute accuracy, punctuality, and regulatory compliance. Serving as the primary internal control checkpoint before funds are released, the role optimizes cash flow through strategic payment planning. The Assistant Manager also guides and develops the accounts payable team, resolves complex billing discrepancies, and leads automation and audit processes in line with the exacting ultra-luxury standards of Omni Hotels & Resorts. As a supervisory and leadership position, the focus shifts from operational data entry toward financial analysis, team leadership, strict working capital control, and optimization of technology systems in line with Omni Pontoque Resort at Punta de Mita guidelines.

Essential Functions

• Establish and maintain a close strategic partnership and open communication with the Purchasing department (the origin of the procurement and invoice-receipt cycle), ensuring clear, concise, and collaborative teamwork to prevent inefficiencies and resolve discrepancies immediately.
• Supervise, audit, and periodically clean up the Purchase Order (PO) module in the Birchstreet (BSS) platform in direct coordination with the Purchasing lead, ensuring the system remains clean and free of obsolete or duplicate orders, with strict control over outstanding spend commitments.
• Ensure comprehensive control, periodic review, and optimal health of the AP Aging Report, keeping the portfolio clean with strict maturity of no more than 30 days and performing immediate analysis and intervention on any account that exceeds this term.
• Supervise and coordinate the daily workflow of the accounts payable team, ensuring timely, accurate, and properly classified recording of all of the property's financial commitments.
• Authorize and validate three-way matching and the release of high-value or complex invoices in the Birchstreet corporate platform, ensuring compliance with the delegation of authority matrix.
• Design and execute the weekly and monthly payment calendar (SPEI transfers, ACH, checks, and international payments), balancing key vendor priorities with the resort's cash flow goals.
• Lead the accounts payable month-end close process, ensuring accurate reconciliation of the subledger to the general ledger, proper estimation of accrued expense provisions, and issuance of the analytical AP Aging Report.
• Audit reconciliations of statements from the most critical vendors and of intercompany charges, resolving disputes or discrepancies that the operating team has been unable to settle.
• Monitor and optimize the use of automation and ERP technologies (such as Oracle and Birchstreet), promoting the transition to efficient, paperless processes.
• Ensure strict compliance with Mexican tax policies (SAT requirements for CFDI, payment complements, third-party tax withholdings, and VAT) and with corporate compliance regulations under US GAAP and Mexican NIF.
• Serve as the primary Finance liaison to hotel Department Heads and corporate directors, advising on accrual budgeting, purchase policies, and approval workflows.
• Coordinate and respond to internal, external, and tax audit requirements, preparing supporting documentation, accounting samples, and expense variance analyses.
• Develop, train, and evaluate the performance of direct reports, fostering an environment of high accountability, collaboration, continuous improvement, and professional growth.

Minimum Requirements

• Minimum of 3 to 4 years of experience in accounts payable or general accounting, with at least 1 to 2 years in a supervisory, management, or assistant manager role within the luxury hospitality industry or large-scale resorts.
• Education: Bachelor's degree in Public Accounting, Finance, or Business Administration. A professional degree and license are highly desirable.
• In-depth knowledge of the current edition of the Uniform System of Accounts for the Lodging Industry (USALI) and of Mexican tax laws applicable to vendors and withholdings.
• Advanced proficiency in Microsoft Excel (basic macros, VLOOKUP/XLOOKUP, advanced pivot tables) and solid experience operating complex ERP systems such as Oracle Finance or SAP, as well as procurement platforms such as Birchstreet.
• Excellent leadership and team management skills, with demonstrated ability to motivate staff, delegate responsibilities, and maintain order under pressure.
• Exceptional analytical skills and business acumen focused on optimizing working capital and identifying cost inefficiencies.
• Strong negotiation and conflict resolution skills, maintaining assertive communication with both external vendors and executives across the brand.
• Fluent bilingual proficiency in Spanish and English (mandatory), with the ability to write executive reports and hold business meetings with corporate offices in the United States.

Omni Hotels & Resorts Is An Equal Opportunity/AA/Disability/Veteran Employer. The EEO Is The Law Poster Is Available Using The Following Link

EEOC is the Law Poster.

Omni Hotels & Resorts does not discriminate on the basis of any protected category with respect to the payment of wages.