Accounting and Office Admin Specialist | Mexico

HireHawk Inc.; Tlalnepantla; Presencial; MXN 300.000 - 420.000; Jornada completa

Descripción de la vacante

HireHawk Inc. seeks an accounting and office administrator in Mexico to own day-to-day accounting and financial reporting in collaboration with the local CFO and U.S. headquarters. The role emphasizes ownership, compliance, and hands-on process improvement for the Mexican operation.

You will coordinate payroll, tax, CFDI compliance, and liaise with U.S. finance teams while maintaining strong internal controls and accurate financial records on-site in Tlalnepantla de Baz, Estado de México.

Formación

• 2+ years hands-on accounting experience with close and reporting
• Familiarity with Mexican accounting, tax, SAT, CFDI
• Experience with billing, AP/AR, or related functions
• Strong English communication with U.S.-based executives
• Advanced Excel skills (PivotTables, charts)

Responsabilidades

• Own day-to-day accounting activities for the Mexican operation with leadership
• Support month-end close, account analyses, reconciliations, and reporting
• Ensure compliance with Mexican accounting, tax, SAT, CFDI and invoicing
• Coordinate with U.S. AP/AR teams for local transactions and payments
• Prepare audits and transfer pricing documentation
• Strengthen internal controls, procedures, and process documentation
• Coordinate payroll inputs and benefits-related processes
• Maintain local records and support entity compliance
• Coordinate office administration and IT/system improvements with regional teams

Conocimientos

Accounting fundamentals

English communication

Educación

Bachelor’s degree in Accounting, Finance, or related field

Herramientas

Microsoft Excel

Microsoft Dynamics GP

Descripción del empleo

About Us

Our client is a U.S.-affiliated global distributor serving the paper and tissue industry across more than 80 countries. Its Mexican operation supports local sales between Mexican paper mills and converting companies, combining international trade with a hands-on local business environment.

As the Mexico operation grows in importance, the company is investing in stronger local accounting and administrative support while giving the right person meaningful exposure to senior finance leadership in both Mexico and the United States.

About the Role

This is an opportunity for a an accounting & office administrative specialist who is ready for more ownership.

You will work closely with the local consulting CFO and the U.S.-based Group CFO, taking ownership of day-to-day accounting, financial reporting support, SAT and CFDI compliance, payroll coordination, administration, and finance-related projects. The role is intentionally broad and hands-on: you will be the key local person helping senior leadership keep the Mexican operation organized, compliant, and financially sound.

You do not need to arrive knowing every part of the role. Strong accounting fundamentals, sound judgment, initiative, and the willingness to learn are more important than having already managed every finance, HR, banking, or administrative function.

This is a full-time, in-office position in Tlalnepantla de Baz, Estado de México.

Responsibilities:

• Own and coordinate day-to-day accounting activities for the Mexican operation in partnership with the local consulting CFO and U.S. finance leadership
• Support an accurate and timely month-end close, including account analysis, reconciliations, financial statement preparation, and ad hoc reporting
• Help ensure ongoing compliance with Mexican accounting, tax, SAT, CFDI, and electronic invoicing requirements
• Coordinate closely with U.S.-based Accounts Payable and Accounts Receivable teams to keep local transactions, billing, collections, and payments accurate
• Prepare documentation and supporting schedules for periodic audits, transfer pricing initiatives, and other accounting projects
• Strengthen internal controls, accounting procedures, process documentation, and segregation-of-duties practices as the Mexican operation continues to develop
• Coordinate local payroll inputs, employee administration, and benefits-related processes with the appropriate internal and external partners
• Maintain local corporate and administrative records and support legal entity compliance activities
• Coordinate office administration and help ensure the local operation runs smoothly day to day
• Partner with U.S.-based IT resources on local systems, technology, ERP, and process-improvement initiatives

Must-Have:

• At least 2 years of hands-on accounting experience, with solid knowledge of core accounting principles, month-end close, and financial statement preparation
• Practical experience with Mexican accounting, tax, and regulatory compliance, including familiarity with SAT requirements
• Experience with billing, Accounts Payable, Accounts Receivable, or a combination of these functions
• Strong English communication skills, both written and spoken, with the confidence to work directly with U.S.-based executives
• Advanced Excel skills, including functions, PivotTables, and charts
• Bachelor’s degree in Accounting, Finance, or a closely related field
• Ability and willingness to work full-time on-site in Tlalnepantla de Baz, Estado de México

Nice to Have:

• Strong hands-on experience with CFDI and Mexican electronic invoicing requirements
• Experience with inventory, imports, distribution, manufacturing, international trade, or related accounting processes
• Experience working for a U.S.-owned, multinational, or internationally managed company in Mexico
• Exposure to ERP implementation or finance systems improvement, including Microsoft Dynamics GP or another ERP platform
• Experience with Power BI, transfer pricing support, audit preparation, payroll coordination, or administrative functions