05_Full-Charge Bookkeeper (Ai-Assisted)

Cobalto Talent; Mérida; À distance; MXN 1 128 000 - 1 693 000; Plein temps

Avantages offerts par ce poste

Competitive pay

Remote work

Résumé du poste

Cobalto Talent is seeking a detail-oriented Full-Charge Bookkeeper to manage day-to-day US-based finances using AI-assisted automation. The role emphasizes accuracy, data integrity, and leveraging cloud software to reduce manual work.

Remote LATAM-friendly environment with involvement in modern AI-powered workflows. Ideal candidates have 3+ years in transactional accounting, proficiency in QBO or Xero, and strong English communication for international vendors.

Qualifications

• Minimum 3 years as a bookkeeper for US-based companies.
• Proficiency with QuickBooks Online or Xero.
• Experience with AI-powered OCR and automated AP/AR workflows.
• Strong accuracy, attention to detail, and a mindset geared toward continuous process improvement.
• Advanced English (B2/C1) for professional communication with US vendors.
• Proficiency in Excel and Google Sheets.

Responsabilités

• Manage full-cycle AP and AR using AI-powered OCR to capture and code invoices.
• Perform daily and monthly bank, credit card, and payment gateway reconciliations.
• Maintain general ledger with focus on exception handling rather than manual data entry.
• Utilize automated follow-up systems and AI drafting tools to manage collections and vendor communications.
• Process expense reports and manage vendor records with Bill.com, Dext, Hubdoc.
• Prepare basic monthly financial statements (P&L, Balance Sheet) and assist external CPAs with tax season preparation.

Connaissances

English proficiency

Excel

Attention to detail

Analytical skills

Vendor communication

Outils

QuickBooks Online

Xero

AI OCR tools

Bill.com

Dext

Hubdoc

Description du poste

05_Full-Charge Bookkeeper (AI-Assisted)

Work Model: 100% Remote (LATAM)

About the Role We are looking for a highly accurate and detail-oriented Full-Charge Bookkeeper to manage the day-to-day financial transactions for US-based businesses. In this role, you will not just be doing manual data entry; you will leverage modern cloud accounting software and AI-assisted automation tools to process transactions faster and with zero errors. The ideal candidate is a proactive professional who loves numbers, values data integrity, and knows how to use technology to eliminate repetitive administrative work.

Key Responsibilities

• Manage full-cycle Accounts Payable (A/P) and Accounts Receivable (A/R), using AI-powered OCR (Optical Character Recognition) tools to capture and code invoices automatically.
• Perform daily and monthly bank, credit card, and payment gateway reconciliations, setting up and training intelligent machine-learning rules within the accounting software to automate categorizations.
• Maintain and update the general ledger, focusing on exception-handling rather than manual data entry.
• Utilize automated follow-up systems and AI drafting tools to manage collections and vendor communications professionally and efficiently.
• Process expense reports and manage vendor records using integrated tech-stack solutions (e.g., Bill.com, Dext, Hubdoc).
• Prepare basic monthly financial statements (Profit & Loss, Balance Sheet) and assist external CPAs with tax season preparation.

Required Skills & Experience

• 3+ years of proven experience as a Bookkeeper or in a similar transactional accounting role for US-based companies.
• Strong hands‑on expertise with industry‑standard accounting software, specifically QuickBooks Online (QBO certification is a major plus) or Xero.
• Practical experience implementing and managing AI-driven receipt scanners, OCR software, and automated A/P & A/R workflows.
• High level of accuracy, attention to detail, and a mindset geared towards continuous process improvement.
• Advanced English proficiency (B2/C1) to communicate effectively with US vendors, clients, and internal teams.
• Proficiency in Excel and Google Sheets for data manipulation.

What We Offer

• Competitive compensation.
• 100% remote work structure with a standard Monday-Friday schedule.
• A stable, tech-forward work environment supporting growing US businesses.

AI Screening – Full-Charge Bookkeeper (AI-Assisted)

Must Have:

• 3+ years of experience as a Bookkeeper or transactional accounting professional supporting U.S.-based companies.
• Hands‑on expertise in QuickBooks Online (QBO) or Xero.
• Full-cycle Accounts Payable (AP) and Accounts Receivable (AR) experience.
• Experience with bank, credit card, and payment gateway reconciliations.
• Practical experience using AI-powered OCR, receipt scanners, and automated accounting workflows.
• Knowledge of general ledger maintenance, expense processing, and vendor management.
• Ability to prepare basic financial statements (P&L and Balance Sheet).
• Advanced English (B2/C1) for professional communication.
• Strong Excel and Google Sheets skills.
• High accuracy, attention to detail, and process improvement mindset.
• QuickBooks Online certification.
• Experience with Bill.com, Dext, Hubdoc, or similar tools.
• Experience implementing automated invoice capture, transaction categorization, and collections workflows.
• Experience supporting U.S. CPAs with tax preparation.